Procurement Coordinator

About Bouygues Construction Australia

Bouygues Construction Australia has been a key player in designing, constructing, and delivering major national infrastructure projects in civil infrastructure, engineering, energy, and services for over 25 years. The company combines substantial local presence with extensive global expertise and resources.

Role Overview

The Procurement Coordinator will oversee the organisation's purchasing processes to ensure efficient and timely acquisition of goods and services. Responsibilities cover the entire procurement lifecycle: sourcing suppliers, negotiating commercial terms, managing contracts, monitoring supplier performance, and ensuring compliance with legal and financial standards. Reporting lines include the Procurement and Plant Warehouse & Spare Parts Manager, with close collaboration with the Logistics & Customs Officer.

Key Responsibilities

• Manage sourcing and tendering activities including preparing RFQs, RFPs, and tender documentation, while identifying synergies and standardizing procurement needs where possible. Perform data analysis and information management.
• Evaluate vendor proposals, negotiate pricing and contractual terms, and continuously monitor supplier performance against defined metrics.
• Coordinate daily procurement of goods and services supporting Warehouse and Logistics teams.
• Ensure all purchasing adheres to internal policies, government procurement frameworks, and pertinent statutory regulations. Provide guidance on policies, business, and organizational methods and prepare necessary procurement documents.
• Liaise with the finance department to manage purchase orders, track invoices, forecast cash flow, and process payments within cost control parameters.
• Maintain and analyze procurement data, develop and update KPI reports, and manage information systems and libraries.
• Serve as the main contact between internal Delivery Teams and external suppliers to optimize purchase processes. Support delivery tracking, interstate and overseas transportation coordination, global logistic tracking, customs documentation, cost reconciliation for freight and duties, and preparation of customs claims.

Qualifications and Experience

• 2 to 4 years of experience in purchasing or administrative roles.
• Familiarity with mechanical and electrical spare parts used in projects, alongside knowledge of interstate and overseas supplier contracts.
• Understanding of tunnelling work types, related disciplines, and specific plant equipment within the scope of plant and logistics management.

Contact Information

For inquiries, please reach out to Huyen Trang BUI.