Payroll Associate (B2B SaaS)

About Prompt

Prompt is transforming healthcare by providing advanced, automated software solutions to rehabilitation therapy businesses, their teams, and the patients they serve. As a leader in the therapy EMR industry, we foster a dynamic and innovative work culture dedicated to improving healthcare technology.

Role Overview

We are looking for a Part-Time Payroll Associate to manage payroll with precision and expertise. This role focuses exclusively on payroll processing, requiring meticulous attention to detail and deep experience. The position involves approximately 20 hours per week, overseeing payroll operations for Prompt and its subsidiaries, handling multi-state registrations, and ensuring complete data accuracy within our payroll system.

Key Responsibilities

• Handle end-to-end payroll processing for regular and off-cycle pay runs across all entities with flawless accuracy and timely delivery.
• Manage payroll tax registrations and maintain compliance at all federal, state, and local government levels.
• Administer payroll software (Rippling), including backend configurations and data alignment with financial records.
• Maintain precise employee-related payroll data such as hours, deductions, bonuses, garnishments, and taxes.
• Respond to employee payroll inquiries related strictly to paychecks, taxes, deposits, and deductions.
• Produce regular and ad-hoc payroll reports to support accounting reconciliation and compliance reviews.
• Securely maintain payroll documents and records in accordance with legal retention requirements.

Required Experience and Qualifications

• Minimum of 5 years dedicated payroll processing experience; 7 or more years strongly preferred.
• Extensive experience managing multi-state payroll processes, tax compliance, and registrations.
• Advanced hands-on proficiency with contemporary payroll software, ideally Rippling.
• Demonstrated capability as the sole or primary payroll administrator for organizations and subsidiaries.

Skills and Attributes

• Exceptional organizational ability with aptitude for managing multiple priorities and meeting strict deadlines.
• Technical adeptness in payroll systems and strong skills with Google Sheets for reporting and data analysis.
• Effective verbal and written communication skills, professionally engaging with employees at all levels.
• Resourceful problem-solver able to independently address system and data discrepancies.
• High integrity and discretion in handling sensitive financial and employee information.
• Adaptability to a fast-moving work environment and willingness to embrace new challenges.
• Collaborative mindset working well with internal teams and external partners.

Perks and Benefits

• Competitive compensation
• Remote/hybrid work options
• Equity opportunities for exceptional performance
• Flexible paid time off
• Company-sponsored lunches
• Disability and life insurance fully covered by employer
• Family and medical leave benefits at company expense
• Medical, dental, and vision insurance coverage
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401(k) retirement plan
• Access to digital fitness and wellness subscriptions
• Recovery suite at headquarters featuring cold plunge, sauna, and shower facilities

Additional Information

Prompt values a respectful workplace and maintains a strict policy against hiring individuals from current Prompt customers without explicit consent to honor existing professional agreements. We are committed to equal opportunity employment, celebrating diversity and inclusion across all protected characteristics. Prompt Therapy Solutions, Inc participates in E-Verify to confirm employment eligibility.