Operations Executive

Job Overview

This role involves supporting and coordinating operational tasks within a shipping and marine logistics environment, liaising with various stakeholders including customers, ship owners, agents, and shipyards.

Key Responsibilities

• Collaborate with different departments, clients, ship owners, agents, and shipyards to implement operation work plans.
• Prepare, fill out, and compile necessary service documents and reports for handover to subsequent departments.
• Manage application and renewal processes for job-related permits such as PSA, Jurong Port, import-export permits, and EPIC applications.
• Distribute Public Liability and WICA insurance documentation to the designated shipyards.
• Coordinate servicing and delivery arrangements for the company lorry.
• Assist in the purchase of ad-hoc taxi e-voucher cards for general operational use.
• Provide support for various operational activities including management systems and innovation initiatives within operations.
• Handle application and renewal of all operational passes including shipyard passes, 2-way tags, and HSE induction passes.
• Manage visa applications and related documentation required for overseas assignments.
• Assist with organizing on-the-job training sessions for operations staff.
• Support activities tied to NAV and MES systems and oversee 5S program tasks such as printing delivery orders, releasing risk assessments, and distributing monthly 5S reports.

Candidate Requirements

• Possess GCE 'O' Level certificate or a Diploma qualification.
• Proficient and hands-on with personal computer usage.
• Demonstrate adaptability, a positive mindset, and eagerness to learn.
• Quick thinker with proactive initiative.
• Outstanding communication skills paired with a customer-focused attitude.