Office Manager - CEO Office

About the Role

The Office Manager supporting the CEO is integral to accelerating strategic initiatives, overseeing cross-departmental projects, and ensuring that business-critical priorities advance efficiently. This role transcends typical executive assistant duties, emphasizing autonomous project ownership, diligent follow-up, and collaboration with various business leaders to guarantee timely completion of tasks.

Key Responsibilities

• Coordinate and track strategic projects led by the CEO and monitor action items from Executive Leadership Team meetings.
• Prepare comprehensive project trackers, dashboards, and progress updates, identifying potential risks or delays and escalating them appropriately.
• Engage with senior management and stakeholders to maintain consistent communication on project milestones and business developments.
• Facilitate cross-functional initiatives and support the execution of strategic priorities, including preparing executive-level reports and presentations.
• Manage CEO office operations by prioritizing multiple projects while ensuring confidentiality and effective communication of executive decisions.
• Produce weekly and monthly reports on project status, monitor KPIs, and support governance through accurate documentation.
• Continuously seek opportunities for process improvement, promoting accountability and efficient execution across teams.
• Exhibit ownership by proactively addressing business needs, managing sensitive information discreetly, and performing additional duties as assigned by the CEO.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Project Management, or a related field.
• Between five and eight years of professional experience in office management, project coordination, business operations, or strategy roles.
• Preferred experience supporting C-suite executives and working in fast-paced, multi-functional organizations.

Skills & Competencies

• Exceptional project management, coordination, and organizational abilities.
• Advanced stakeholder management with strong influencing skills.
• Proactive mindset with confidence to independently take initiative.
• Strong communication skills, both written and verbal.
• Ability to juggle multiple priorities and deadlines effectively.
• High level of professionalism, confidentiality, and analytical problem-solving capability.
• Expertise in Microsoft Office suite (Excel, PowerPoint, Word) and project tracking tools.

Key Behaviors

• Self-driven with a strong sense of ownership and accountability.
• Attentive to details and commercially savvy.
• Collaborative, influential, and able to maintain composure under pressure.
• Focused on results with a mindset centered on continuous improvement.