Office Manager

About BG&E and SYSTRA Group

BG&E is a distinguished civil and structural engineering consultancy known for its innovative, award-winning designs that emphasize practical and buildable solutions. Now integrated into the SYSTRA Group, BG&E maintains its longstanding dedication to delivering expert technical services globally while supporting sustainable and resilient growth.

Role Overview

As the Office Manager for the Newcastle location, you will serve as the core of daily operations, ensuring a welcoming and efficient workplace for clients, visitors, and staff. Your role includes handling administrative and financial support for technical project teams, managing office operations, and coordinating numerous logistical functions.

Key Responsibilities

• Oversee daily office operations and act as the main on-site contact point for clients, suppliers, and visitors.
• Provide administrative aid to engineers and project groups including document control, preparation of project reports, and compliance tracking.
• Handle invoicing, purchase order processing, timesheet approvals, and manage the local office budget.
• Manage relationships with vendors and service providers while supervising office inventory and supplies.
• Arrange internal and external meetings, team events, and coordinate travel logistics.

Qualifications and Skills

• Experience in office management, executive assistance, or business support, preferably within engineering, construction, consulting, or professional services.
• Practical knowledge of financial administrative tasks such as invoicing, purchase orders, and timesheet processing.
• Proficiency with Microsoft 365 tools including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong interpersonal skills with an ability to build and maintain positive relationships with clients, visitors, and internal teams.
• Excellent organizational skills with the capability to multitask and prioritize competing deadlines independently.

Employee Benefits and Culture

• Flexible working arrangements to support a healthy work-life balance.
• Access to health and wellness resources through a confidential Employee Assistance Program.
• Competitive salary package reflecting experience and skills.
• Opportunities for professional development through on-the-job coaching and use of BG&E's global expert network.
• Strong commitment to gender equity, diversity, and inclusion fostering a workplace where employees can be their authentic selves.
• Dedication to wellbeing and safety with continuous risk mitigation and system improvements.