Maintenance Planner (Facilities Administrator) - m/f/d

About FedEx

FedEx is a global leader in express transportation, operating in over 220 countries and territories with a workforce of approximately 530,000 employees. We are dedicated to delivering exceptional service every day, connecting people around the world through reliable package delivery. Our team is diverse, passionate, and committed to excellence, driving us to achieve big dreams and continuously improve the customer experience.

Position Overview

The Maintenance Planner supports the Facility Maintenance Manager, Maintenance Specialists, and Operations Technicians in managing daily operations within the maintenance department. This role focuses on executing specialized maintenance-related tasks including processing work and purchase orders across various systems, collaborating with existing and new vendors, generating custom reports leveraging the Computerized Maintenance Management System (CMMS), overseeing parts inventory management including physical handling and barcoding, maintaining documentation tied to expenditures and safety policies, and performing general administrative duties such as filing, copying, faxing, and telephone correspondence.

Key Responsibilities

• Prepare and complete work order forms, coordinate reviews and approvals with management, and work directly with technicians and vendors using in-person meetings, phone, fax, and email to address issues or deficiencies.
• Generate contract and purchase order documentation for managerial approval, track delivery and receipt of goods or services, and communicate with vendors to resolve any discrepancies.
• Manage workflow processes including data entry and retrieval of maintenance information using the CMMS, providing customized reports and queries as needed.
• Supervise parts inventory control, including physical transfers and barcoding processes.
• Conduct research to identify optimal pricing and quality standards for goods and services required by the department based on critical needs.
• Monitor expenditures against budget via contract and payment ledgers.
• Ensure proper maintenance and organization of contracts, financial documentation, and safety-related files in alignment with retention policies.
• Facilitate onboarding and training for new maintenance staff at the location and, when needed, across the region.

Required Qualifications

• Completion of technical or administrative apprenticeship.
• Demonstrated experience in maintenance planning, preferably within logistics involving material handling equipment.
• Good understanding of maintenance operations, techniques, and tools.
• Familiarity with the Computerized Maintenance Management System (CMMS).
• Proficiency in Microsoft Office suite, particularly Excel and PowerPoint.
• Ability to interpret and understand technical documents.
• Strong analytical abilities to evaluate data and make informed decisions.
• High attention to detail and accuracy in work output.
• Effective written communication skills to produce clear reports and documentation.
• Knowledge of applicable safety regulations and standards.
• Competent in both German and English languages.

What We Offer

• Competitive salary package.
• Company-funded pension scheme.
• Access to employee discounts at various companies.
• Comprehensive training programs and on-the-job learning opportunities.
• Wide-ranging resources for ongoing skills and knowledge development.
• Tuition Assistance Program for employees with permanent contracts.
• Employee Assistance Program supporting staff and families during challenging times.
• Discounted shipping rates for employees.

Commitment to Diversity and Inclusion

FedEx prioritizes its people and strives to foster an equitable, diverse, and inclusive workplace where everyone has equal opportunities, fairness, and respect regardless of ethnicity, race, nationality, religion, gender, age, genetic information, disability, marital status, pregnancy, sexual orientation, gender identity or any other characteristic protected by law. We encourage all qualified candidates to apply even if their experience does not fully match the job description as we believe the ideal candidates can come from varied backgrounds. We do not tolerate discrimination or harassment and provide reasonable accommodations to ensure equal access and inclusion for all employees and applicants.