Junior Project Coordinator

About INVIRO Engineered Systems Ltd.

Join INVIRO, one of Canada’s premier Mechanical and Electrical engineering and sustainability consulting firms, located in Scarborough, Ontario. We are a close-knit team working on diverse and challenging projects within the Institutional, Commercial, and Industrial (ICI) sectors. Our company culture supports continuous professional growth and skill development, fostering a positive and nurturing work environment dedicated to employee success.

Responsibilities

• Assist Project Managers in managing multidisciplinary mechanical, electrical, and building engineering projects from start to finish.
• Help prepare and update project schedules, work plans, budgets, and deliverables to ensure on-time and within-scope completion.
• Support the review and monitoring of change notices and orders, coordinating technical inputs and tracking status.
• Create and maintain comprehensive project documentation including proposals, meeting minutes, progress updates, correspondence, and close-out reports.
• Facilitate communication among internal engineering teams, clients, consultants, contractors, and suppliers to ensure smooth project execution.
• Monitor project milestones, deliverables, and action items, following up to meet deadlines.
• Keep project files, drawings, specifications, contracts, and documents organized per company quality standards.
• Provide assistance with procurement tasks, equipment tracking, submittal reviews, and coordination of shop drawings.
• Coordinate project meetings, compile agendas, document minutes, and circulate action items.
• Help identify project risks and escalate issues to Project Managers when necessary.
• Ensure compliance with company policies, client expectations, engineering principles, and health and safety regulations.
• Contribute to process improvement initiatives for better coordination and project documentation.
• Develop positive internal team relationships and deliver professional, responsive client service.
• Perform additional duties as assigned by Project Managers or senior leadership.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Project Management, Engineering, Construction Management, or a related field.
• Up to 2 years’ experience in project coordination, administration, engineering, or construction-related roles. Relevant academic projects, internships, or co-op work will also be considered.
• Basic knowledge of project management concepts including scheduling, budgeting, and documentation.
• Proficiency with Microsoft Office tools: Excel, Word, Outlook, PowerPoint, and SharePoint.
• Familiarity with project management software such as Microsoft Project, Procore, Deltek, Asana, or others is advantageous.
• Experience or exposure to consulting engineering, construction, or commercial building projects is beneficial.
• Knowledge of AutoCAD, Revit, Bluebeam, or construction document management software is a plus.
• CAPM certification or intention to pursue project management credentials is considered an asset.
• Strong organizational abilities to manage multiple priorities efficiently in a dynamic setting.
• Excellent verbal and written communication skills for collaboration with teams and external stakeholders.
• High attention to detail, problem-solving skills, and eagerness to learn proactively.
• Ability to work autonomously while contributing effectively to team efforts.
• Professionalism, initiative, adaptability, and commitment to quality work and customer service.
• Dedication to health and safety standards and compliance with company quality procedures.

Position Details

• Employment Type: Full-time, on-site.
• Location: Scarborough, Ontario, Canada.
• Vacancy Type: Existing position.
• Applicants must be authorized to work in Canada.
• Starting salary from $50000 annually.

Additional Information

Accommodation: We strive to provide an inclusive hiring process and welcome requests for accommodation during recruitment. All information will be handled confidentially.

Equal Opportunity: All qualified candidates will be considered without discrimination on legally protected grounds.

Recruitment Agencies: Direct applications from candidates are encouraged. Unsolicited resumes from agencies with no established agreement will be deemed as submitted without entitlement to referral fees.

Become a part of INVIRO and take your career to the next step in a supportive environment focused on your growth and success.