Junior Accounts Payable Coordinator

About Pace Gallery

Pace Gallery is a prominent international art gallery established in 1960 by Arne Glimcher. Renowned for representing influential artists and estates from the 20th and 21st centuries such as Alexander Calder, Jean Dubuffet, and Mark Rothko, the gallery also fosters contemporary artists including Torkwase Dyson and Loie Hollowell. With locations across major cities globally and private offices in Beijing, Hong Kong, and Geneva, Pace Gallery remains dedicated to supporting artists and sharing their work with collectors and audiences worldwide.

Role Overview

The finance department at Pace Gallery is looking to hire a full-time Junior Accounts Payable Coordinator. Reporting to the Accounting Manager, this role is integral to the US finance team and its subsidiaries, overseeing vendor payments and sales-related settlements.

Primary Responsibilities

• Process invoices daily ensuring precise accounting codes and proper approvals while maintaining communication with business managers.
• Set up domestic and foreign currency wire transfers.
• Maintain and organize Accounts Payable folders and manage the AP inbox.
• Send payment confirmations to relevant stakeholders promptly.
• Support efforts to formalize AP procedures, including standardizing invoice coding and handling queries from vendors and internal departments.
• Manage full cycle accounts payable tasks: auditing vendor invoices, conducting research to verify accuracy, coding, and inputting invoices.
• Keep ACH payment information updated and accurate.
• Address and resolve external and internal payment queries in a timely manner.
• Coordinate with banks and vendors to resolve any payment-related issues.
• Maintain proactive communication with management and vendors regarding invoice status and inquiries.
• Assist in reconciling all accounts payable sub-ledgers during month-end closing.

Required Qualifications and Skills

• Bachelor's degree in accounting or finance.
• Minimum two years of recent accounts payable or general accounting experience.
• Familiarity with Sage Intacct preferred.
• Strong proficiency in Microsoft Office applications: Word, Excel, and PowerPoint.
• Experience with accounting office duties including account payable entries, check and wire transfer processing, and document filing.
• Excellent communication abilities and experience managing vendor relationships.
• Detail-oriented with the capability to thrive in a fast-paced team environment.

Compensation and Benefits

• This is an hourly paid position with an equivalent annual salary ranging from $45,000 to $50,000 based on a 40-hour workweek.
• Comprehensive health care plans including medical, dental, and vision coverage.
• 401(k) retirement plan with employer matching contributions.
• Generous paid time off including vacation, personal, sick days, and public holidays.
• Medical flexible spending account available.
• Pre-tax commuter benefits.