HR Assistant / Executive

Job Summary

We are looking for a diligent and proactive HR Assistant / Executive to join our team and provide comprehensive support in various HR functions. The role entails facilitating recruitment, onboarding, work pass management, employee lifecycle administration, and supporting HR projects to ensure smooth and efficient HR operations.

Key Responsibilities

• Assist in recruitment activities for staff positions, including job advertisements, candidate sourcing, pre-screening, interview scheduling, and offer preparation.
• Coordinate onboarding procedures such as collecting pre-employment documents, preparing contracts, conducting employee orientations, and setting up HR systems.
• Manage work pass related tasks like applications, renewals, and cancellations for Employment Pass, S Pass, and Work Permit.
• Support the offboarding process involving resignation paperwork, clearance formalities, and exit formalities.
• Maintain accurate employee records and update HR databases ensuring record-keeping integrity.
• Handle daily HR operations and respond to staff enquiries concerning HR matters.
• Organize company-wide events and employee engagement activities to enhance workplace culture.
• Draft and prepare HR-related documents such as employment letters, confirmations, and other official correspondence.
• Manage employee leave and attendance records effectively.
• Collaborate with multiple departments and employees to guarantee seamless HR processes throughout the employee lifecycle.
• Contribute to HR initiatives and perform other administrative duties as required.

Essential Qualifications and Experience

• Diploma in Human Resources or an equivalent qualification is mandatory.
• One to two years of relevant experience in HR roles.
• Exposure or work experience in the construction industry is a plus.
• Ability to communicate confidently with Mandarin-speaking employees, especially those overseas.
• Strong interpersonal abilities, independence, proactivity, attention to detail, and capability to manage pressure are essential traits for this position.