Front Office Manager

Overview

We are seeking an experienced Front Office Manager for a contract position based in the New York City area. This role requires working onsite three days a week (Tuesday through Thursday), from 8 am to 4 pm, with a commitment of approximately 20 to 25 hours weekly. The initial contract is expected to last six months with potential for hire.

Key Responsibilities

• Oversee the front desk and warmly welcome visitors in a professional manner.
• Manage incoming calls, email communication, courier coordination, and visitor reception.
• Organize scheduling and upkeep of meeting rooms to ensure readiness and availability.
• Handle office administration tasks including managing pantry, stationery supplies, and logistical needs within the workplace.
• Assist with employee onboarding processes such as issuing access cards and setting up workspaces.
• Liaise with vendors to procure office supplies and coordinate routine facility maintenance services.
• Support planning and execution of office events and employee engagement initiatives.
• Ensure adherence to workplace policies, security standards, and administrative protocols.
• Provide general administrative support to the Support Operations department as necessary.

Qualifications and Requirements

• A minimum of three years’ experience in roles such as Office Manager, Administrative Assistant, or Office Coordinator.
• Demonstrated strong skills in Microsoft Excel.
• Excellent communication abilities, both verbal and written.
• Experience delivering professional front desk and customer service operations.
• Capability to multitask effectively and independently manage office functions.

Work Schedule and Model

The position is part-time, requiring attendance onsite in New York City three days weekly from Tuesday to Thursday, 8 am to 4 pm, totaling 20-25 hours per week.