Freelance Experiential Production Coordinator

About Game Seven Agency

Game Seven Agency, under Excel Sports Management, is a full-service agency specializing in creative and experiential campaigns centered on sports, music, and culture. Their team includes diverse professionals such as creatives, strategists, producers, designers, and various cultural enthusiasts. They collaborate with major clients including Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, and Uninterrupted among others.

Role Overview

The Experiential Production Coordinator supports the planning and delivery of live experience projects from concept through completion. This role is key to keeping projects streamlined by handling logistics, documentation, and vendor management, providing a comprehensive exposure to production operations and live event execution across a variety of projects.

Key Responsibilities

• Assist producers with timelines, budgets, and core production documentation.
• Participate in pre-production meetings, site walkthroughs, and planning sessions.
• Manage logistics such as run-of-show documents and detailed production schedules.
• Support event load-in, onsite management, staff guidance, and load-out activities.
• Source, research, and coordinate vendors, venues, and suppliers; maintain quotes, contracts, and certificates of insurance.
• Maintain proactive communication with external partners to ensure timely execution.
• Track and organize invoices, contracts, and production paperwork.
• Assist with budget tracking, financial reconciliation, and post-event reporting.
• Maintain well-organized files to ensure operational transparency and efficiency.
• Collaborate effectively with creative, strategy, and account teams.
• Build and maintain foundational relationships with vendors and partners.
• Stay current with cultural and industry trends particularly in sport, music, fashion, and lifestyle sectors.

Skills and Qualifications

• Strong organizational skills with excellent attention to detail.
• Professional and clear communication abilities.
• Proactive mindset with adaptability and problem-solving skills.
• Ability to prioritize and manage multiple tasks in fast-paced environments.
• Keen interest in experiential marketing and live event production.
• 1 to 3 years experience in experiential events, hospitality, or production coordination.
• Experience with project coordination, logistics, or event support.
• Proficiency using Google Suite, Slack, and project management platforms such as Asana.
• Flexibility to travel and work irregular hours including evenings, weekends, and holidays as necessary.

Compensation and Employment Details

The freelance role pays between $1,250 and $1,500 weekly, with potential to convert into a full-time position offering an annual salary in the range of $68,500 to $75,000. Compensation varies based on experience and other factors. This opportunity does not provide sponsorship.

Equal Opportunity Policy

Game Seven is committed to providing equal employment opportunities without discrimination based on age, race, gender, sexual orientation, disability, and other protected characteristics. This commitment extends across all hiring, promotion, compensation, and employment policies.