Founder's Associate

About Okara and Role Overview

Okara is pioneering the world's first AI-powered Chief Marketing Officer, developing a suite of intelligent agents that manage marketing across critical growth channels such as SEO, GEO, Reddit, Hacker News, and X. As a compact and agile team rapidly delivering, the company needs a foundational team member to serve as the operational backbone, allowing the founders to concentrate on product development and customers.

Key Responsibilities

• Manage people operations including hiring coordination, candidate communications, scheduling, onboarding new employees, and maintaining organizational HR and administrative systems.
• Oversee vendor and contract management: draft contracts using templates, monitor signature processes and renewal dates, manage vendors, and ensure no tasks are overlooked.
• Translate informal founder ideas into clearly defined written requirements, specifications, and procedural documentation actionable by the team.
• Handle essential day-to-day operations such as data entry, tracking progress, follow-ups, inbox and calendar prioritization, and other vital activities to maintain smooth company functioning.
• Adapt to dynamic priority shifts by managing special projects as required week-by-week.

Candidate Profile and Qualifications

• Exceptional communication skills: articulate, concise, and confident across written and verbal formats; capable of creating requirement documents, summarizing contracts, producing presentations, and engaging effectively with vendors and new hires, adjusting tone to suit audiences and maintaining transparency.
• High initiative: able to independently complete tasks from vague instructions, minimizing need for clarification.
• Meticulous organizational skills ensuring no important details are missed.
• Reliable and efficient: consistently follows up and closes loops promptly.
• Resilient with routine tasks, recognizing the critical value of thorough execution in startup environments.
• Comfortable operating with ambiguity and absence of established procedures, proactively creating necessary guidelines.

Preferred Experience

• Background in startup operations, chief-of-staff roles, or executive assistant positions.
• Familiarity with contemporary productivity tools like Notion, Linear, Slack, alongside AI-driven software.
• Exposure to contracts management, recruitment, or people operations.

Benefits of Joining Okara

• Opportunity to collaborate directly with company founders and gain insight into building a company from the ground up.
• Diverse scope of responsibilities offering a platform to launch a career in operations, go-to-market strategies, product management, or eventual founding roles.
• Early involvement in an innovative company working on novel technology in marketing AI.