Exports Documentation Executive

About Excel Group

Excel Group has been dedicated to exporting 100% cotton yarns to over 20 countries worldwide for nearly 30 years. Our team prides itself on precision, efficiency, and meticulous attention to detail with every shipment we handle.

Job Overview

We are seeking a diligent and motivated Export Documentation Executive to oversee and manage all documentation related to our international shipments. This role requires an individual who comprehends export processes, shows ownership of responsibilities, and guarantees all paperwork is precise, compliant, and submitted promptly.

Primary Responsibilities

• Prepare and handle comprehensive export documentation including commercial invoices, packing lists, bills of lading, certificates of origin, and shipping instructions.
• Liaise with freight forwarders, Customs House Agents (CHAs), transport providers, and internal departments to facilitate timely and smooth shipment dispatches.
• Communicate with international clients and suppliers to clarify documentation requirements and provide shipment progress updates.
• Ensure all export documents comply with international trade laws and internal company policies.
• Maintain organized records and systematically file export and shipment documents.
• Monitor shipment progress and proactively follow up to ensure on-time delivery and completion of documentation.
• Assist the export team with Letters of Credit (LC) documentation, bank submissions, and trade finance paperwork as needed.

Required Skills and Qualifications

• Comprehensive understanding of export documentation and international trade procedures.
• Proficient usage of MS Excel, MS Word, and professional email communication.
• Excellent attention to detail with capability to handle multiple shipments concurrently.
• Strong communication and coordination skills with both internal teams and external stakeholders.
• Self-motivated with an ability to work independently, meet deadlines, and maintain accuracy under pressure.

Experience

• One to three years of professional experience in export documentation or managing international trade operations.
• Previous exposure in an export house or trading company is highly desirable.

Educational Background

• Bachelor’s degree in Commerce, International Business, Marketing, or related disciplines.
• An MBA in International Business or Marketing is considered an additional advantage.