Executive Assistant

About DCOH

Founded in 1987, DCOH is a reputable construction and development firm with active projects spanning residential, commercial, hospitality, and real estate sectors. The company is recognized for delivering complex, award-winning projects such as the Charles Darwin University Danala Education and Community Precinct, which received the 2025 National Master Builders Award of Excellence. Operating primarily in the Northern Territory and Victoria, DCOH emphasizes buildability, schedule certainty, and strong on-site management to produce lasting value for clients, partners, and communities under its core commitment of Building Better.

Role Overview

This role, based in Darwin, is ideal for a highly organised and proactive Executive Assistant experienced in supporting senior executives within dynamic and fast-moving environments. It is a fixed-term contract with a significant prospect of transitioning to a permanent position. The successful candidate will provide comprehensive support to the Managing Director & CEO, adeptly handling conflicting priorities, exercising discretion, and ensuring efficient executive assistance.

Key Responsibilities

• Oversee the calendar and priorities of the Managing Director & CEO, facilitating smooth coordination of meetings and engagements.
• Produce precise agendas, minutes, reports, and correspondence, ensuring timely follow-up and delivery.
• Serve as the primary liaison between the MD & CEO and internal/external parties, including board members and government stakeholders.
• Organize corporate events, sponsorship activities, and functions, managing logistics and financial administration.
• Arrange domestic and international travel plans encompassing itineraries, accommodation, and expense monitoring.
• Manage legal and compliance documentation, such as legal filings, licenses, certifications, and contract communications.
• Maintain meticulous records, filing, and document control systems for easy access and accuracy.
• Assist with financial administrative tasks like invoice processing, expense reconciliation, and support reporting.
• Handle sensitive business and personal matters with the utmost professionalism and confidentiality.
• Coordinate personal engagements for the MD & CEO, ensuring alignment with organizational commitments.
• Provide versatile support across executive and organizational projects to maintain operational continuity.

Candidate Profile

• Proven experience as an Executive Assistant or senior administrative support role dedicated to executives.
• Outstanding organisational and time management capabilities, handling multiple competing tasks effectively.
• Excellent communication skills, enabling confident interaction with senior stakeholders and government bodies.
• High professionalism with discretion in managing confidential information.
• Advanced proficiency in Microsoft 365 applications including Word, Excel, PowerPoint, and SharePoint, alongside other business systems.
• Strong attention to detail ensuring the accuracy and quality of work delivered.
• Demonstrated sound judgement and initiative in clarifying ambiguous situations and seeking effective solutions.
• Capable of working independently while contributing positively to team dynamics.
• Experience in coordinating high-level events, travel requirements, and executive logistics.