Executive Assistant to President & CEO

About the Role

A prestigious nonprofit organization based in New York City is hiring a polished, strategically minded Executive Assistant to directly support its President & CEO. This pivotal position offers the chance to become a trusted partner to senior leadership in a dynamic, high-profile environment. The role involves leading an administrative professional and enhancing the overall efficiency of the Executive Office through process innovation and strong organizational skills.

Key Responsibilities

• Deliver comprehensive, high-level assistance to the President & CEO, including managing complex calendars, coordinating meetings, arranging travel, and overseeing day-to-day executive affairs.
• Supervise and mentor one administrative professional who reports directly to this role.
• Act as a strategic advisor by developing and implementing streamlined systems and processes to optimize Executive Office operations.
• Organize executive and Board meetings along with special events, preparing all relevant presentations, reports, agendas, and materials.
• Serve as a principal liaison liaising professionally with senior leadership, Board members, donors, stakeholders, and external collaborators, ensuring confidentiality at all times.
• Manage incoming communications with careful prioritization and facilitate timely responses across various departments.
• Contribute to special projects, research assignments, and organizational priorities as delegated.
• Demonstrate flexibility by attending evening and occasional weekend events when required.

Qualifications

• Bachelor’s degree preferred.
• Minimum of seven years' experience providing executive-level support to C-suite leaders or senior management in fast-paced settings.
• Proven ability to juggle multiple demands with outstanding attention to detail.
• Expert proficiency in Microsoft Office applications.
• Exceptional verbal and written communication skills combined with executive presence and professionalism.
• Experience cultivating and maintaining strong relationships with high-profile stakeholders such as Board members, donors, and senior executives.
• Highly organized, proactive, and resourceful with strong problem-solving abilities and foresight.
• Willingness to accommodate work schedules that occasionally extend beyond regular hours to meet executive commitments.

Additional Information

This position requires onsite work at the Upper East Side in New York City, Monday through Friday from 9:00 AM to 6:00 PM, with a 24/7 availability mindset for occasional after-hours duties. Compensation ranges between $115,000 and $125,000 annually.