Executive Assistant to CEO

About the Role

Based in Ruislip/Harrow, this fully office-based position operates Monday to Friday from 09:00 to 17:30. The company is a privately-owned family enterprise with extensive commercial property and hotel investments. They are looking for an outstanding Executive Assistant to serve as the CEO's trusted partner, offering more than traditional support by anticipating needs, offsetting challenges, and ensuring smooth alignment of both business and personal objectives.

Key Responsibilities

• Managing complex diaries, inboxes, and calendars.
• Protecting the CEO's time by prioritizing tasks and acting as a gatekeeper.
• Preparing presentations, briefing materials, and documents for meetings.
• Organizing meetings, setting agendas, and tracking action items.
• Coordinating detailed travel arrangements including UK and international trips.
• Supporting payment authorizations and general business administration.
• Handling personal appointments, confidential travel plans, and administrative tasks.
• Managing personal finances, invoices, property, and vehicle-related administration.
• Communicating and liaising with advisers, family office contacts, and important stakeholders.

Candidate Profile

The successful candidate will have proven experience supporting senior leaders such as CEOs, founders, entrepreneurs, managing directors, or ultra-high-net-worth individuals in fast-moving environments. They must be highly organized, proactive, and adept at anticipating future needs, taking ownership, and bringing clarity and efficiency to complex situations. Essential qualities include outstanding diary and organizational skills, excellent communication and stakeholder management abilities, competence in juggling multiple shifting demands, meticulous attention to detail, a calm and solution-oriented mindset, and unwavering professionalism, integrity, and discretion.

Additional Information

Salary will be commensurate with relevant experience.