Executive Assistant - Real Estate Operations

About Clear Summit Investments

Clear Summit Investments specializes in acquiring, developing, and managing outdoor wellness resorts such as hot springs and glamping sites near national parks mainly in the Western United States. With over 55 deals completed in 9 years, their portfolio includes locations around the Grand Canyon, the Colorado Rockies, and other scenic areas. Their small, vertically integrated team oversees construction, operations, and capital raising internally. The company culture is active, outdoorsy, informal, and avoids bureaucratic hurdles.

Role Overview

As the Executive Assistant to the CEO, you'll serve as the operational core of the business managing the CEO’s schedule, synchronizing with the finance department, assisting with real estate transactions, and ensuring seamless project tracking. This role demands proactivity and flexibility—anticipating and resolving issues before they arise to keep the company advancing efficiently.

Key Responsibilities

• Manage the CEO’s email inbox and calendar by prioritizing, drafting correspondence, scheduling meetings, and safeguarding their time.
• Coordinate with the finance team and CFO on payment schedules, contract renewals, loan documentation, and ensure timely financial operations.
• Assist in managing property operations by liaising with vendors and team members to maintain project progress.
• Support deal sourcing through outreach to brokers and sellers identifying potential resort acquisitions.
• Oversee acquisition and disposition workflows by tracking documents, following up with lenders and title companies, and organizing deal processes from initiation to closure.
• Maintain all task and project tracking within Asana and follow up proactively on outstanding items without prompting.
• Perform occasional personal assistant duties for the CEO as required.

Candidate Profile

• Experience in real estate, particularly with acquisitions, dispositions, and loan processes.
• Self-motivated, resourceful individual who prefers independent problem-solving and reporting results.
• Reliable and accountable in managing tasks to completion.
• Ability to work calmly and efficiently under pressure, understanding the urgency of real estate deal cycles.
• Energetic, motivated, with a passion for outdoor lifestyles aligning with the company brand.
• Excellent communication skills, adept at early problem identification and transparent updates.

Technical Skills and Tools

• Proficient with Google Workspace, Slack, Asana.
• Comfortable utilizing AI productivity tools such as Claude and Fireflies to enhance workflow speed and efficiency.

Additional Information

• Employment Type: Full-time W2 position.
• Work Hours: 40 hours per week, Pacific Time zone, flexible schedule.
• Remote work arrangement.
• Compensation ranges from $60,000 to $80,000 annually depending on experience, with bonus potential.