Executive Assistant

About the Role

A reputable mission-focused nonprofit is looking for a seasoned Executive Assistant to support its executive leadership team. This position demands a highly professional individual adept at managing a variety of administrative tasks in a fast-paced setting while juggling multiple demands effectively. You will act as a dependable partner to senior leaders, overseeing complex calendar organization, travel logistics, preparation of executive materials, and ensuring smooth daily operations.

Key Responsibilities

• Efficiently manage intricate executive schedules and prioritize appointments.
• Organize meetings, conference calls, and executive engagements.
• Prepare agenda documents, presentations, briefing packets, and reports essential for meetings.
• Coordinate all aspects of domestic and international travel, including accommodations and transportation logistics.
• Proactively handle adjustments in travel and resolve any scheduling conflicts that arise.
• Manage executive expense reports and maintain well-organized documentation.
• Serve as a communication bridge between executive leadership, internal teams, board members, and external partners.
• Follow up on outstanding executive requests ensuring prompt communication across departments.
• Provide backup support during times of travel, workload surges, or planned absences.
• Conduct all duties with the utmost professionalism and confidentiality.
• Anticipate leadership needs and maintain organized and effective administrative processes.

Candidate Qualifications

• Over five years of experience supporting C-suite or senior executives as an Executive Assistant.
• Bachelor’s degree is preferred.
• Strong organizational, communication, and time management skills.
• Proven expertise in managing complex calendars and executive travel.
• Excellent writing, proofreading, and editing capabilities.
• Advanced skills in Microsoft Office applications.
• Experienced with expense management software such as Concur or equivalent.
• Familiarity with HRIS or CRM tools like ADP, Blackbaud, or similar is a plus.
• Ability to manage multiple priorities with meticulous attention to detail.
• Exemplary professionalism, sound judgment, and discretion in handling confidential info.

Preferred Backgrounds

• Executive Assistant
• Senior Executive Assistant
• C-Suite Executive Assistant
• Executive Administrative Assistant
• Office of the CEO Support
• Executive Operations Coordinator
• Administrative Business Partner
• Executive Coordinator

Additional Information

• This is a full-time, direct hire position with a hybrid work setup based in Atlanta, GA.
• You'll work within a fast-paced executive office supporting senior leadership and contribute meaningfully to an established national organization.
• The culture promotes collaboration, mission-driven work, and long-term career growth.

Why Join?

• Collaborate closely with executive leadership in a role that is highly visible and impactful.
• Benefit from competitive salary and a comprehensive benefits package including medical, dental, vision, retirement plans, paid time off, holidays, and employee wellness initiatives.
• Access opportunities for career advancement and professional development.
• Be part of a supportive and cooperative team environment.
• Directly contribute to helping leadership function efficiently and effectively.

Equal Employment Opportunity

The employer is committed to providing equal opportunities without discrimination based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected category. Reasonable accommodations are available upon request.