Executive Assistant / Personal Assistant

Role Overview

Shri Venkateshwara University is looking for an Executive Assistant / Personal Assistant to support senior leadership with daily coordination, planning, and administrative follow-through. The position calls for a highly organized professional who can manage multiple priorities, communicate effectively, and handle sensitive information with complete discretion.

Key Responsibilities

• Oversee senior management calendars, appointments, and travel arrangements.
• Sort, review, and prioritize incoming emails, calls, and documents that require action.
• Plan and coordinate internal as well as external meetings and university events.
• Draft meeting agendas, record minutes, and track closure of assigned action items.
• Manage official and confidential communication on behalf of senior management.
• Work closely with internal teams and outside stakeholders in a professional manner.
• Help execute strategic initiatives and prepare related documentation.
• Coordinate official visits, delegations, and important university engagements.
• Maintain strict confidentiality and a consistently professional approach.
• Support research, prepare reports, and create presentations when needed.
• Collaborate with administrative teams to improve operational flow and efficiency.
• Handle correspondence related to UGC, NAAC, and similar matters.

Requirements

• Any graduate is eligible to apply.
• Postgraduate candidates in a relevant discipline are also suitable.
• At least 6 years of experience assisting senior leadership is required.
• Strong written and spoken English communication skills are essential.
• Good working knowledge of MS Office tools, including Word, Excel, and PowerPoint, along with MIS.
• Ability to stay composed and adjust quickly to changing priorities.
• High levels of discretion, integrity, and dependability are expected.
• Previous experience with a reputed university is preferred.
• Candidates should be willing to relocate to Gajraula or a nearby area.

Additional Information

This role requires close support to senior management in a university environment, with a strong emphasis on administrative coordination, strategic support, confidentiality, and professional communication. Candidates should be comfortable working across departments and handling high-profile interactions.

Application Process

Interested candidates may share an updated resume by email to [email protected] and then contact 9368731732 / Neeraja.