Executive Assistant

About LegalZoom

LegalZoom has been a pioneer in online legal services for over 25 years, helping individuals confidently navigate the legal system. The company blends technology with attorney-led expertise to support millions in safeguarding their aspirations and legacies. Joining LegalZoom means becoming part of a diverse and innovative team committed to collaboration and creative problem-solving.

This role is a hybrid position requiring onsite presence in Sherman Oaks, CA, approximately 2 to 3 days per week.

Human-in-the-Loop Model

At LegalZoom, artificial intelligence is integrated thoughtfully to complement human expertise rather than replace it. The interview process evaluates familiarity and curiosity regarding AI as well as the ability to incorporate AI into workflows effectively.

Role Overview

We seek an organized, proactive Executive Assistant who excels in communication and relationship-building, passionate about fostering a unified team culture. This position involves collaborating closely with senior leadership to manage priorities and deliver comprehensive administrative support.

Key Responsibilities

• Provide support to up to six SVP/VP-level leaders across the organization.
• Oversee complex executive calendars, prioritizing and balancing competing demands.
• Lead cultural engagement initiatives within the organization and local site.
• Plan and execute large-scale events, including meetings, off-site retreats, team motivation events, and holiday celebrations.
• Participate actively in senior staff meetings, handling preparation and managing actionable items.
• Administer financial procedures such as purchase order creation, accruals, check requests, and expense reports.
• Assist with onboarding processes for new hires reporting to supported leaders.
• Communicate effectively across various channels and with personnel at all levels of seniority.
• Coordinate intricate domestic and international travel arrangements.
• Perform other relevant administrative tasks as needed.

Qualifications

• Minimum of five years experience providing executive support.
• Strong critical thinking and problem-solving abilities to proactively address challenges and anticipate needs.
• Proficiency utilizing technology to enhance operational efficiency.
• Excellent verbal and written communication skills tailored to diverse audiences and hierarchical levels.
• Collaborative mindset comfortable working with peers and leaders across different seniorities.
• Adaptability and responsiveness to shifting priorities and rapidly changing business conditions.
• Self-motivated with the foresight to anticipate executive needs without explicit guidance.
• Professional demeanor maintaining discretion with confidential and sensitive information.
• Sound judgment consistent with company values and responsibility boundaries.
• Exceptional organizational skills and attention to detail enabling executives to focus on strategic tasks.
• Aptitude for quick learning and eagerness to acquire new skills as required.