Executive Assistant

Overview

Sparks Group is collaborating with a global aviation manufacturer to fill a long-term contract position for an Executive Assistant. This role is designed for professionals with at least seven years of experience supporting C-suite executives, particularly in quality management or related strategic roles.

Key Responsibilities

• Serve as the principal intermediary between the Global Quality Leader and both internal and external stakeholders to ensure transparent communication and priority alignment.
• Assist in the development, monitoring, and implementation of strategic initiatives and global quality enhancement programs.
• Prepare and coordinate materials for leadership meetings, including agendas, presentations, and tracking follow-up actions.
• Encourage cross-department collaboration by eliminating obstacles and speeding up decision-making efforts.
• Track progress relative to key performance indicators and regularly brief leadership on developments.
• Manage special projects and respond to ad hoc requests supporting the Global Quality Leader’s goals.
• Promote ongoing process improvements within the quality organization to boost operational efficiency and effectiveness.
• Maintain confidentiality and handle sensitive information with utmost discretion.

Qualifications

• A bachelor’s degree in business, engineering, quality management, or a related discipline is required; advanced degrees are favorable.
• At least seven years of experience in quality management, operations, or strategic program management, ideally within a complex or global setting.
• Demonstrated experience supporting senior leaders or executives in roles such as Chief of Staff or program management.
• Strong knowledge of quality systems, standards, and continuous improvement practices such as Six Sigma and Lean methodologies.
• Outstanding communication, interpersonal, and organizational capabilities.
• Ability to juggle multiple competing priorities effectively in a fast-moving and dynamic environment.
• Proactive problem-solving skills paired with a results-driven approach.
• Experience working within multicultural and global environments is a strong advantage.

Work Environment and Benefits

• This role requires presence at the workplace (in-person).
• The employer provides a comprehensive benefits package, including health and life insurance, paid and unpaid time off, and retirement savings plans for qualifying employees.

Additional Information

The Sparks Group is committed to equal employment opportunities without discrimination based on race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or veteran protections.