Executive Assistant

Role Overview

The Executive Assistant is responsible for providing high-level administrative and coordination support to senior executives, managing their priorities efficiently, ensuring confidentiality, and exercising sound judgment and discretion. This role is pivotal in harmonizing multiple executive commitments while maintaining professional interactions across the organization and external stakeholders.

Primary Responsibilities

• Serve as the main coordinator for designated members of the Executive Leadership Team.
• Manage complex calendars and scheduling across various time zones, prioritizing and resolving conflicts proactively.
• Prepare agendas, briefing notes, presentations, and action trackers to monitor commitments and deadlines.
• Draft, review, and handle high-level communications such as emails, letters, and memos with professionalism.
• Interact diplomatically with board members, shareholders, regulators, and external partners.
• Organize executive meetings, leadership forums, and board sessions, including preparation and distribution of confidential documents and minutes.
• Oversee travel arrangements domestically and internationally, ensuring compliance with policies and smooth logistics management.
• Support personal administrative tasks for executives including medical insurance claims, documentation renewals, and personal appointment coordination.
• Assist in planning and execution of corporate internal events and meetings, ensuring alignment with company culture and professionalism.
• Identify and implement improvements in administrative processes while maintaining standards and confidentiality.

Qualifications & Experience

• Bachelor's degree or relevant professional experience.
• Minimum of five years experience as an Executive Assistant supporting multiple senior or C-suite executives.
• Background in corporate, investment, or multi-entity environments is considered advantageous.

Key Competencies

• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• High levels of emotional intelligence and proficient stakeholder relationship management.
• Advanced skills in MS Office and Google Workspace applications.
• Effective problem-solving and sound decision-making capabilities.
• Demonstrated trustworthiness, discretion, and professionalism in handling sensitive information.