Documentation Specialist

About the Role

Kran Consulting Pvt. Ltd, based in Trivandrum, Kerala, is seeking a Documentation Specialist to join their IT Services and IT Consulting team on an on-site basis. This position is critical for developing, organizing, updating, and maintaining various types of documentation including tenders, EOIs, collaterals, notes, and proposals. The main goal is to ensure all documents are precise, current, and compliant with both internal policies and external regulations, thereby supporting effective organizational communication and decision-making.

Responsibilities

• Produce, revise, format, and perfect documents such as proposals, collaterals, and internal notes, adhering strictly to the company’s guidelines for clarity and precision.
• Implement and uphold document control procedures that include version tracking, document distribution, and archival to guarantee documents remain accessible and properly managed during their lifecycle.
• Work collaboratively with subject matter experts, project managers, QA teams, and regulatory specialists to collect data, review content, and steer approvals and revisions of documentation.
• Develop systems and protocols for efficient retrieval and dissemination of documentation, ensuring authorized personnel can locate required documents quickly.
• Assure all documentation practices meet relevant regulatory standards, including ISO and other industry-specific regulations, by staying current with regulatory changes.
• Perform thorough quality audits on documents to detect and correct errors or inconsistencies, recommending improvements to maintain high integrity and compliance.
• Identify and execute process improvements, including automation to boost the accuracy, productivity, and regulatory compliance of documentation workflows.

Qualifications & Skills

• Bachelor’s degree in any discipline.
• 2 to 3 years of relevant experience.
• Proficiency with MS Office suite and Adobe Acrobat.
• Strong command of English with excellent writing, communication, and organizational skills.
• Heightened attention to detail.

Other Information

Total vacancies available: 3. This role demands on-site presence at the Trivandrum office.