Contract Management Coordinator

Position Overview

This role is responsible for the coordination and management of contracts across the county, ensuring effective oversight and administration of multi-department agreements.

Key Responsibilities

• Maintain and monitor county-wide multi-department contracts including documentation and database records.
• Coordinate with various county departments regarding database usage and contract functionalities.
• Serve as the primary contract representative for relevant agreements and preserve past contracts for reuse.
• Track contract statuses including expiration, termination, renewal, bonding, and insurance compliance.
• Research materials, equipment, and services related to contracts; recommend improvements to current contracts and procurement strategies.
• Manage agenda items for new and renewal contracts, ensuring all documents are correctly input into the contract database.
• Review and assist departments with self-audits on contracts, collaborating with the Internal Audit Department for process audits.
• Develop and deliver training programs focused on contract implementation, administration, maintenance, and database usage.
• Administer the contract management database by creating queries and reports, analyzing system functions, and identifying areas for system enhancements.
• Perform other duties as assigned.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Accounting, Public Administration, Contracts, or a related field.
• At least three years of experience in public purchasing, contracts, or financial management within a public sector entity, or an equivalent combination of education and experience.
• Possession of a valid driver’s license is mandatory.
• Ability to perform light physical tasks including lifting or carrying objects weighing 5-10 pounds, with extended keyboard or workstation use.
• Capability to discern colors and sounds and communicate effectively orally.
• Work is generally performed in an environment free from adverse conditions except for surplus property tasks.

Equal Employment Opportunity

The employer is an equal opportunity entity encouraging applications from all qualified individuals regardless of race, color, national origin, sex, religion, age, disability, or other legally protected status.