Australian Bookkeeping Assistant

Job Overview

We seek a highly organized and detail-focused Australian Bookkeeping Assistant to support the finance and payroll activities of a dynamic hospitality business remotely. This role ensures accuracy in financial records, timely processing of supplier invoices, precise payroll execution, and efficient account maintenance.

Key Responsibilities

• Accurately handle supplier invoice processing using Xero software.
• Maintain and update precise financial records alongside supporting documents.
• Manage finance-related correspondence via shared inboxes promptly.
• Process payroll, verify timesheets, and keep track of leave records carefully.
• Generate payroll reports and payment files for necessary approvals.
• Handle payments to suppliers and reimburse staff expenses efficiently.
• Reconcile supplier statements and resolve any discrepancies encountered.
• Conduct bank reconciliations and perform essential month-end accounting tasks.
• Assist with stocktake reconciliations and contribute to financial reporting processes.
• Keep comprehensive HR and payroll documentation up to date.
• Ensure all finance and payroll duties are completed accurately within set timelines.

Candidate Requirements

• Possess at least 2 to 3 years of Australian bookkeeping experience in accounts payable, finance administration, or payroll processing.
• Demonstrated proficiency with Xero accounting software.
• Prior payroll processing experience highly preferred.
• Strong knowledge of accounts payable, bank reconciliations, and financial documentation.
• Exceptional accuracy, attention to detail, and organizational skills.
• Effective written and verbal communication skills.
• Proficient in Microsoft Excel and Microsoft Office suite.
• Ability to prioritize multiple tasks and meet deadlines independently.
• Tech-savvy with good computer literacy.
• Experience working with hospitality or multi-site businesses is advantageous.

Work Environment and Expectations

This is a full-time remote position requiring adherence to fixed working hours (7:00 AM to 4:00 PM Philippine time, Monday to Friday). Candidates must show commitment by:

• Following strict shift hours without flexibility.
• Using time tracking software during working hours.
• Participating actively in team and client meetings with video on.
• Maintaining consistent availability and responsiveness.
• Treating the role as a long-term professional job rather than freelance or side work.

Payroll is processed twice a month. The ideal candidate values stability, structure, and reliability, and thrives in a clear and steady work setting.

Compensation and Benefits

• Monthly salary of 35000 PHP paid bi-monthly on the 15th and end of the month.
• Overtime and work on Philippine public holidays compensated additionally.
• Six-month probation period, following which the employee is entitled to:
• 10 days of annual leave.
• 5 days of sick leave.
• Health Maintenance Organization (HMO) coverage after probation.
• 13th-month pay after completing 30 days of employment.
• Annual salary reviews.
• Laptop provision after 30 days.
• Permanent work-from-home arrangement with personal internet use required.