Association Manager

About IA-Meetings

IA-Meetings is a prominent Association Management Company with over 25 years of expertise in supporting international and regional associations primarily in the scientific, medical, and professional arenas. The company excels in comprehensive association operations, membership management, event coordination, and strategic development, committing to superior service delivery, effective governance, and fostering long-term growth for member-focused organizations.

Role Overview

We are seeking an Association Manager based in Europe—preferably Germany, Spain, or Italy—to manage one or more associations. This full-time position involves functioning as the main liaison for the association’s Board and members, managing membership processes, coordinating events, supporting governance, and ensuring excellent service quality in a remote work setting.

Key Responsibilities

• Act as the primary contact between the Board of Directors, committees, and IA-Meetings, preparing meeting agendas, briefing materials, minutes, resolutions, and follow-up actions to support strong governance and compliance with association bylaws.
• Manage the end-to-end membership life cycle including onboarding, renewals, invoicing, responding to queries, conducting retention initiatives, and maintaining membership databases in CRM platforms.
• Oversee communications such as newsletters, website content, social media, and email campaigns aligned with the association’s goals, and support promotion of conferences and educational programs while liaising with stakeholders and sponsors.
• Facilitate planning and execution of conferences, workshops, webinars, and annual meetings by coordinating speakers, registrations, schedules, and technical needs alongside IA-Meetings’ Events & Operations team.
• Assist in financial tasks including budgeting, invoicing, expense tracking, financial reporting, and compliance coordination with accountants and auditors, plus support sponsorship and grant management activities.
• Maintain association documentation, policies, and digital assets, manage technology platforms such as websites, LMS, CRM, and virtual event tools, and implement workflow improvements to enhance operational efficiency.

Qualifications & Skills

• Residence in or strong working knowledge of Germany, Spain, or Italy.
• Native-level proficiency in German, Spanish, or Italian, with fluent English communication skills.
• Bachelor’s degree in Business, Communications, Management, or related discipline.
• 3 to 7 years’ relevant experience in association management, nonprofit operations, event management, or similar sectors.
• Exceptional project management capabilities with ability to manage multiple tasks effectively.
• Strong written and spoken communication skills combined with professionalism, discretion, and client-oriented mindset.
• Confident working independently in a remote environment.
• Experience with international associations, particularly scientific or medical societies, preferred.
• Familiarity with CRM and member management software advantageous.
• Understanding of governance frameworks and nonprofit compliance preferred.
• Knowledge of virtual event platforms and digital communication tools is beneficial.

Work Environment

• Remote working arrangement with flexible hours aligned to European time zones.
• Possible occasional travel across Europe and globally for board meetings and major events.
• Collaboration with a diverse, international team located in multiple countries.

Benefits

• Engage with prestigious global associations and impactful organizations.
• Supportive, dynamic workplace encouraging growth and development.
• Exposure to international meetings and association management sector.
• Competitive salary commensurate with experience.