Associate - IT Project Coordination

Overview

The Associate - IT Project Coordination role at Malomatia involves comprehensive support for project delivery by assisting senior project managers with planning, monitoring, and reporting projects. This role also independently manages smaller projects ensuring scope, timelines, quality, and governance standards are met.

Key Responsibilities

• Hands-on experience with Quality Assurance testing including preparing test scripts, execution, bug reporting, and coordinating with vendors for fixes.
• Ability to write procedural documents and develop training materials for new systems implementation.
• Experience in conducting training sessions.
• Knowledge of demand management and resource/capacity planning processes.
• Preparation of regular management reports and executive summaries.
• Strong proficiency in Excel, including use of formulas and pivot tables.
• Creating executive presentations, status reports, and management dashboards.
• Maintaining accurate and up-to-date project documentation such as plans, reports, and logs.
• Supporting senior project managers with daily project activities.
• Managing small-scale projects independently.
• Contributing to process improvement initiatives and standardization within the Projects Department.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Information Systems, Project Management, or a related field.
• Fluency in English required; knowledge of Filipino is preferred.
• At least 3 years of professional experience in project coordination, PMO, or project support roles.

Core Competencies

• Project and portfolio management tools usage.
• Quality Assurance and testing support.
• Reporting and executive communication skills.
• Data analysis and advanced office software skills.
• Documentation and knowledge management.
• Training and system management.
• Demand, resource, and capacity management.
• Process improvements and PMO support.
• Vendor and stakeholder coordination.

Behavioral Attributes

• Strong communication and stakeholder engagement abilities.
• Effective organization and time management.
• Analytical problem solving and critical thinking.
• Accountability and ownership.
• Team collaboration and adaptability.
• Focus on quality and results.
• Customer service orientation and process discipline.

About Malomatia

Malomatia, founded in 2008 and based in Qatar, is a premier IT services and solutions provider. The company unites local and global talent to offer innovative, end-to-end technology solutions that help clients achieve strategic objectives. Our mission is to enable Qatar’s businesses and governments to advance into a digital future through agile, knowledge-driven solutions. Visionary in approach, Malomatia aims to be the trusted digital transformation partner shaping a tech-driven, sustainable society.

We serve critical sectors such as Government, Healthcare, Education, Customs, and Transportation with cutting-edge services in cloud computing, cybersecurity, artificial intelligence, and customer contact center excellence. Our diverse team is dedicated to delivering high-impact digital solutions tailored to Qatar's national development agenda.

Join us in advancing technology's role in building a smarter, digitally empowered society.