Administrative Coordinator

About Humaita

Humaita provides comprehensive administrative, operational, and logistical support services to multinational companies, offering corporate property management, executive concierge, immigration and travel aid, executive secretariat services, and full coordination of events, meetings, and missions across various regions.

Role Overview

The Administrative Coordinator is tasked with managing and streamlining daily administrative activities at Humaita Services FZCO. Key duties include scheduling coordination, budget oversight, document and contract management, and maintaining both physical and digital records. The role also supports financial processes like expense tracking, preparing management reports, and managing logistical tasks.

Additionally, the coordinator ensures excellent service to internal and external clients, managing inquiries effectively with timely logging and resolution. Project management duties involve tracking timelines, deliverables, and priorities; supporting KPI management; and working with other teams to optimize operations and ensure project completion.

Candidate Profile

• Excellent communication and customer service skills with a professional and approachable demeanor.
• Proven experience in administrative task management, including calendar and document control, and internal process handling.
• Familiarity with corporate finance basics, such as expense management and financial report assistance.
• Strong organizational abilities, detail-oriented with an aptitude for handling multiple priorities efficiently.
• Project management experience is highly valued, including planning, deadline tracking, stakeholder coordination, and follow-through.
• Educational background in Business Administration, Management, or related disciplines is a plus.
• Previous roles in corporate environments and intermediate or higher English proficiency are beneficial.

Position Details

This is a full-time on-site role based in Dubai, United Arab Emirates.