Administrative Consultant – Facility & Contract Management

Overview

We are seeking an Administrative Consultant specialized in Facility and Contract Management to provide essential support to designated departments. This role involves overseeing service contracts, ensuring compliance, and coordinating between various internal and external stakeholders to guarantee smooth and efficient operations.

Key Duties

• Deliver routine administrative and operational assistance to assigned departments.
• Supervise facility management service contracts, ensuring fulfillment of contractual terms and service level agreements.
• Collaborate with internal teams, contractors, and external providers to maintain seamless support services.
• Oversee contract performance, including contractor adherence, key performance indicators, and regulatory compliance.
• Perform scheduled inspections of facility services and suggest operational enhancements.
• Compile administrative and performance reports, prepare meeting minutes, and create presentations for management.
• Review contractor billing, verify work completion reports, and validate supporting documentation.
• Manage tracking of contract deliverables, renewals, amendments, and all relevant documentation.
• Assist procurement and contract management efforts as necessary.
• Ensure compliance with organizational policies, procedures, and governmental regulations.
• Keep precise records and documentation for administrative purposes.
• Identify potential operational risks and propose corrective measures to enhance service quality.
• Undertake additional administrative and operational duties as directed.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Public Administration, Facility Management, Engineering, or related field.
• At least 5 to 8 years of substantial experience in administrative, facility, and contract management roles.
• Preferred experience with government, semi-government, or large corporate organizations.
• Thorough knowledge of facility management processes and outsourced service provider management.
• Proficiency in contract administration, performance evaluation, and SLA oversight.
• Excellent skills in report compilation and documentation.
• Strong organizational, coordination, and communication skills.
• Advanced use of Microsoft Office suite including Excel, Word, PowerPoint, and Outlook.

Language Proficiency

• Arabic: Mandatory proficiency in reading, writing, and speaking.
• English: Professional working proficiency.