Administrative Associate

About QC Servion

QC Servion acts as the central support unit providing human resources, change and program management, sales and marketing, safety, administration, legal, and accounting services across its ecosystem, which includes companies focused on the data center industry like DLB Associates and Galtra Solutions. Our mission is to enable innovation and growth while fostering a positive and safe workplace for employees.

Position Overview

The Administrative Associate role is fully remote within the United States and directly supports multiple departments by managing administrative tasks with precision and teamwork. The position requires flexibility in a fast-changing environment and the ability to manage competing priorities accurately and efficiently.

Key Responsibilities

• Process expense reports for senior leadership, including reviewing receipts and compliance, and coordinate with cardholders and finance for timely reimbursements.
• Maintain digital filing systems, update templates and standardize formats, and oversee specifications and document request tracking.
• Produce and edit documents, handle word processing, spreadsheets, data entry, and assist in preparing company presentations.
• Manage general company communications via email and phone, responding or redirecting inquiries accordingly; support gift research and purchases.
• Assist training programs and conduct research as necessary to support company growth.
• Coordinate travel arrangements, industry conference bookings, event tracking, and meeting logistics.
• Contribute to special projects and ensure timely and budget-conscious delivery of assigned tasks.

Required Skills and Qualifications

• At least two years’ experience in an office or consulting setting with foundational knowledge of administrative functions such as file management and creating templates using themes and styles.
• Familiarity with continuous process improvement methodologies within an engineering context.
• Proficiency in arranging travel and organizing events.
• Strong command of MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and familiarity with Adobe and Bluebeam.
• Understanding of and ability to utilize AI and emerging technologies to optimize workflows and support innovation.
• Competence in database management and analytics.
• Strong attention to detail and ability to produce accurate work.
• Critical thinking skills to evaluate situations and determine appropriate actions.
• Ability to uphold confidentiality and manage sensitive information securely.
• Excellent communication abilities in both written and oral forms for technical and non-technical audiences.
• Capacity to work independently and collaboratively in a remote setup, demonstrating self-motivation, organizational skills, and resourcefulness.
• Ability to handle pressure and meet tight deadlines while managing multiple tasks.

Physical and Travel Requirements

• Ability to remain seated for extended periods and move about a home office environment as needed.
• Willingness to travel up to 5% of the time across the United States for business events, client meetings, or conferences.

Compensation and Benefits

• Annual salary estimated between $52,500 and $62,737.50, with actual pay depending on qualifications and location.
• Comprehensive medical insurance with options including PPO and HDHP with HSA.
• Dental and vision coverage, extending to eligible dependents.
• Flexible spending accounts (FSA).
• 401(k) plan with company match and brokerage options.
• Paid time off including additional days at year-end.
• Life insurance and short/long-term disability coverage.
• Access to professional development, tuition reimbursement, and licensing support.
• Paid parental leave after one year of service.

Diversity and Inclusion

QC Servion is an equal opportunity employer committed to fostering an inclusive workforce free from discrimination based on race, gender, religion, or any other protected status.

Additional Information

No unsolicited third-party recruiter resumes will be accepted without a prior agreement. All unsolicited submissions become company property with no fee obligation.