Administrative Associate, HR

About LG Energy Solution Michigan Inc.

LG Energy Solution Michigan Inc. (LGESMI) is a prominent leader in the development and manufacture of large lithium-ion polymer batteries and modules designed for electric vehicles and energy storage applications. As a pioneer in advanced battery technologies, LGESMI is committed to innovation and sustainability, emphasizing high standards in quality, safety, and performance to maintain a key presence in the global EV and energy storage sectors.

Role Overview

The company seeks a meticulous and dedicated Administrative Associate focused on Human Resources to support the Matteson, Illinois site. This crucial onsite role involves delivering comprehensive administrative and HR assistance to ensure smooth daily operations and cultivate a positive workplace atmosphere. The selected individual will collaborate with site leadership and the Corporate HR team to facilitate employee onboarding, maintain precise employee records, support recruitment efforts, and manage general office administration. This position is initially contracted through a third-party staffing agency with the possibility of direct employment contingent on business needs and performance. Applicants must be authorized to work in the United States without sponsorship; relocation support is not provided.

Key Responsibilities

• Provide consistent onsite administrative support for daily office and HR functions, supporting operational efficiency and communication flow.
• Manage new hire onboarding from offer acceptance through orientation, preparing all required materials such as badges, personal protective equipment, laptops, and welcome kits.
• Support pre-employment activities including candidate communications, background screenings, drug tests, and documentation collection.
• Maintain and update employee records within HR systems like ADP and SAP, ensuring accuracy and confidentiality.
• Assist with personnel changes such as hiring, transfers, promotions, and terminations following established procedures.
• Facilitate talent acquisition processes by scheduling interviews, tracking candidate progress, creating reports, and coordinating recruitment workflows.
• Generate HR reports to assist leadership and business operations in decision-making.
• Administer leave documentation and records, working alongside HR to manage leave processes.
• Support internal audits, validate data, and maintain comprehensive record keeping to uphold compliance.
• Process invoices, approvals, office documents, and maintain administrative records efficiently.
• Order and maintain office supplies and onboarding materials to ensure readiness.
• Welcome visitors, coordinate deliveries, and support general office and employee engagement activities.
• Assist in organizing employee meetings, training sessions, and communications to promote a positive work environment.
• Respond effectively to routine employee inquiries and channel them to the appropriate HR contacts.
• Ensure the workspace is orderly and clean following 5S3R standards: Sort, Set in order, Shine, Standardize, and Sustain.
• Perform other supportive duties as assigned by management to meet organizational needs.

Candidate Qualifications

• High School Diploma or GED is required; vocational certificate or associate's degree preferred.
• Between one and three years of experience in administrative, HR, office management, or Talent Acquisition support roles.
• Experience in manufacturing environments is preferred.
• Hands-on experience with HRIS software such as ADP or SAP is highly desirable.
• Strong multitasking capability to support multiple administrative functions simultaneously.
• Excellent organizational skills with a keen eye for detail.
• Strong communication skills, both written and verbal, with effective interpersonal abilities.
• Proficiency in Microsoft Office tools including Excel, Outlook, Word, and Teams.
• Ability to prioritize competing tasks and meet deadlines.
• Customer service focus and professional demeanor.
• Capable of working independently and collaboratively with remote teams.
• Willingness to be flexible with onboarding schedules and adapt to changing priorities.

Benefits

• Competitive salary package.
• Opportunity to contribute to a leading innovator in electric vehicle battery solutions.
• Potential for career advancement and professional growth within the organization.
• Engaging and collaborative work environment.
• Access to training programs and resources for development.
• Participation in company-wide employee engagement activities.

Equal Opportunity Commitment

LG Energy Solution Michigan Inc. is dedicated to providing equal employment opportunities. The company embraces diversity and fosters an inclusive workplace where all individuals are treated fairly regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. Candidates from all backgrounds are encouraged to apply and help advance sustainable energy technologies.