Administrative Assistant (Remote)

About the Role

Vena Solutions is looking for an organised and proactive Administrative Assistant to join our team remotely from Calgary, Canada. This full-time position involves supporting daily operations to ensure smooth workflows within a team focused on delivering an AI-driven FP&A platform that integrates with Microsoft technologies.

Core Responsibilities

• Coordinate and manage executive calendars, appointments, and travel arrangements.
• Organise virtual meetings including agenda preparation and minute-taking.
• Screen and direct incoming communications to appropriate contacts or departments.
• Draft and revise correspondence, reports, presentations, and other important documents.
• Maintain digital filing systems ensuring easy accessibility of documents.
• Support basic data entry tasks and compile expense reports.
• Serve as the communication liaison for internal and external stakeholders professionally.
• Provide general administrative assistance to maintain operational efficiency.

Qualifications

• Prior experience in an administrative or executive assistant capacity.
• High proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Strong organisational and time-management abilities, with effective task prioritisation.
• Excellent written and verbal communication skills with keen attention to detail.
• Self-motivated problem solver capable of independent work within a remote setting.
• Strong interpersonal skills to develop rapport with various stakeholders.
• Experience in technology or financial services sectors is a plus but not required.

Benefits

• Competitive compensation package.
• Annual bonus based on performance.
• Comprehensive benefits including extended health, dental, and vision coverage.
• Company-supported Registered Retirement Savings Plan with matching contributions.
• Paid vacation, personal days, sick leave, and statutory holidays.
• Employer-covered life and accidental death & dismemberment insurance.
• Access to Employee Assistance Program (EAP).
• Opportunities for professional development and career progression.
• Flexible remote working arrangements.
• Provision of company laptop and home office equipment.