Admin/HR Executive

Overview

This role involves comprehensive administration and human resource (HR) management responsibilities aimed at supporting the day-to-day HR operations, office administration, and basic accounts assistance within the company.

Human Resource Functions

• Manage daily HR operations including manpower administration.
• Coordinate employee recruitment, onboarding, and exit processes efficiently.
• Maintain meticulous employee records such as work permits, passports, contracts, and related documents.
• Serve as the liaison with government bodies, dormitory managers, healthcare clinics, and external agencies concerning foreign worker issues.
• Oversee timely renewals of work permits, schedule medical appointments, training sessions, and insurance compliance.
• Support payroll processing activities, handle attendance and leave record-keeping, and verify overtime claims.
• Ensure adherence to Ministry of Manpower (MOM) regulations and internal company policies.
• Assist in promoting employee welfare, managing disciplinary cases, and facilitating general staff coordination.

Administrative Duties

• Oversee general office administration including organization of filing systems.
• Draft official correspondence such as letters, reports, purchase requests, and internal documents.
• Manage logistics related to company vehicles, worker transport, accommodation, and on-site arrangements.
• Handle procurement of office supplies and coordinate with vendors accordingly.
• Respond to phone inquiries, emails, and general communications promptly.
• Provide assistance to management with scheduling, arranging meetings, and coordination of operational activities.

Accounts Support

• Provide support in accounts receivable and payable documentation management.
• Track outstanding payments and follow up with customers and suppliers as needed.
• Maintain and organize records related to expenses, petty cash, and relevant supporting paperwork.
• Perform basic data entry tasks into accounting software ensuring accurate maintenance of financial data.