Team Administrator

About Anglo American

At Anglo American, we are transforming mining to enhance lives—including those of our employees. We are committed to fostering a supportive and inspiring workplace where every team member can grow, develop, and realize their full potential. Guided by our "Always with Purpose" employee value proposition, we prioritize career development and provide every colleague with enriching experiences.

About the Role

The Team Administrator position supports the Group Legal function in delivering effective legal services to our Marketing divisions. You will provide administrative assistance to the Head of Legal & Compliance and the broader team, including managing budgeting and expense tracking processes.

Key Responsibilities

• Uphold company values and demonstrate professionalism in the workplace.
• Collaborate effectively as part of a team including Executive heads, Marketing staff, Group Legal, and peers across departments to meet business objectives.
• Champion positive team culture by managing important dates and arranging gifts.
• Coordinate communication of principal’s instructions to relevant individuals and departments.
• Obtain and share information with internal and external stakeholders.
• Organize and maintain correspondence and records, following up on outstanding matters with minimal supervision.
• Ensure efficient and current filing systems for both paper and electronic documentation.
• Maintain accurate tracking logs such as Gifts, Entertainment & Hospitality Register, monthly travel summaries, and attendance/travel schedules.
• Manage contractor and secondee onboarding and offboarding processes.
• Support finance-related tasks including budgeting cycles, forecasting, purchase to pay procedures, monitoring spending, allocations, and accruals.
• Prepare confidential and high-level documents such as correspondence, memos, and presentations for approval.
• Manage diaries, schedule, and confirm travel arrangements including flights, transfers, accommodations, and visa applications in compliance with company policies.
• Collaborate with travel agents and maintain adherence to travel booking protocols.
• Reconcile expenses and maintain an organized email system by reading, flagging, and archiving emails daily.
• Schedule appointments and meetings, considering time zone differences and deadlines.
• Oversee logistics for conferences, management forums, board meetings, including venue, equipment, catering, transportation, guest accommodations, and team-building events.
• Participate in team projects as required.

Qualifications and Skills

• Good general education; a recognized secretarial qualification is advantageous.
• A minimum of five years' experience working within corporate settings, preferably in a law firm or in-house Legal team.
• Excellent organizational aptitude with strong attention to detail.
• Self-motivated with the ability to work under pressure and prioritize tasks efficiently.
• Proficient verbal and written communication skills.
• Capable of working independently and adapting swiftly to internal and external changes, particularly related to travel planning.

Additional Information

Our Commitment: We strive for industry leadership by maintaining the highest standards of safety, integrity, care, and respect for people and the environment. We continuously seek sustainable practices including reduced water and energy consumption and improved extraction technologies. Our teams operate safely and collaboratively, considering local communities, customers, and the wider world.

Opportunities: Joining Anglo American brings a competitive salary and benefits, along with exceptional opportunities for learning, growth, technical training, and leadership development within a global, expanding enterprise.

Safety: We prioritize your safety with rigorous industry-leading standards and ongoing investment in new safety technologies.

Inclusion & Diversity: We foster an inclusive and diverse environment respecting every individual and providing equal opportunities to help all colleagues realize their potential.