Talent Acquisition Assistant

About Flair Airlines

Flair Airlines is committed to making air travel affordable and accessible to all, serving as Canada's most dependable airline. As the company broadens its network and increases flight services, the focus is on expanding the team with passionate individuals dedicated to improving air travel for everyone.

Role Overview

As a member of Flair's Talent team, the Talent Acquisition Assistant supports recruitment efforts by providing administrative and coordination assistance throughout the hiring process. Reporting to the Manager, Talent, this role is central to organizing interviews, managing recruitment documentation, assisting with pre-employment procedures, and acting as a liaison between candidates and hiring leaders.

Key Responsibilities

• Deliver administrative and coordination support to the Talent Acquisition team during recruitment phases.
• Manage the Talent Acquisition inbox, answer general inquiries related to recruitment, and refer candidates and internal partners to appropriate team members.
• Create and post job advertisements on both internal and external job platforms.
• Organize and schedule candidate interviews, coordinate calendars, and prepare interview materials.
• Assist with preliminary candidate screening as assigned.
• Coordinate pre-employment processes including assessments, reference and background checks.
• Prepare recruitment and onboarding paperwork to ensure completion before employee start dates.
• Maintain accurate recruitment records, candidate data, and activity logs using the Applicant Tracking System and other tools.
• Preserve recruitment schedules, trackers and documentation to facilitate Talent Acquisition activities and reporting.
• Support recruitment events, career fairs, and initiatives enhancing employer branding.
• Identify and suggest improvements for recruitment administrative and coordination processes.
• Perform additional related duties as assigned.

Candidate Profile

• Education: Bachelor's degree or Diploma in Human Resources, Business Administration, or related disciplines.
• Experience: 1 to 3 years in talent acquisition, recruitment coordination, human resources, or administrative support.
• Prior experience with recruitment process support, interview coordination, candidate communications, and recruitment record maintenance.
• Familiarity with Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS); experience in coordinating background and reference checks is a benefit.
• Strong organizational skills with an aptitude for managing competing priorities and deadlines in a fast-paced setting.
• Fluency in English and French, both spoken and written, is mandatory.
• Excellent verbal and written communication skills and strong customer service orientation.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and comfortable with technology.
• Attention to detail, accuracy in data entry, and respect for confidentiality in managing sensitive information.
• Ability to work autonomously and collaboratively, demonstrating professionalism and discretion.
• Eligibility: Must have clear criminal record, positive employment references, and legal right to work in Canada without restrictions.

Why Work at Flair Airlines

Flair Airlines invests in a supportive, collaborative, and inclusive workplace culture focused on growth and success. Team members benefit from an environment that nurtures leadership, innovation, and personal empowerment.

Employee Benefits

• Competitive salary commensurate with experience and role.
• Comprehensive medical and dental insurance, disability and life coverages, and employee and family assistance programs.
• Employer-matched pension plan for retirement savings.
• Unlimited travel privileges including complimentary and discounted flights for employees and their travel companions.

Additional Information

The application deadline is August 3, 2026. Flair Airlines is committed to diversity, equity and accessibility, encouraging applicants from all backgrounds. Accommodations during the recruitment process are available upon request. Only candidates selected for further stages will be contacted.