Senior Document Controller

Position Overview

Penspen is seeking a seasoned Senior Document Controller to join its Abu Dhabi team, specializing in project management consultancy (PMC) within the oil and gas sector. The role demands meticulous oversight of all project documentation—including engineering, procurement, and construction materials—ensuring compliance with company policies, client specifications, and industry document control standards.

Key Responsibilities

• Implement and maintain the Document Management System (DMS) aligned with organizational and client procedures.
• Oversee the receipt, registration, numbering, distribution, tracking, and archiving of project documents and related correspondence.
• Handle management of engineering deliverables such as drawings, specifications, procedures, vendor paperwork, technical submittals, and transmittals.
• Maintain accurate records of document revisions, approval processes, and status updates.
• Collaborate with cross-functional teams—including engineering, procurement, construction, project controls, QA/QC, and clients—to guarantee timely handling and dissemination of documents.
• Monitor document workflows ensuring adherence to project-specific document control protocols and contract obligations.
• Generate and update document registers, master document lists (MDL), drawing registers, and status reporting.
• Facilitate internal and external audits by providing complete, accurate, and accessible documentation.
• Manage document handover processes to fulfill client close-out mandates effectively.
• Safeguard confidentiality, security, and integrity of all project documentation.

Qualifications and Experience

• Bachelor’s degree in any discipline.
• Over 10 years of professional experience in the oil and gas industry.
• Minimum 5 years’ experience specifically in PMC projects.
• In-depth understanding of engineering document control processes including numbering conventions, revision tracking, and transmittal handling.
• Expertise with Electronic Document Management Systems such as Aconex, SharePoint, OpenText, Documentum, TeamBinder, or similar platforms.
• Strong proficiency in Microsoft Office products, especially Excel and Word.
• Experience providing document control support for procurement, construction, pre-commissioning, commissioning, and start-up phases.
• Well-versed in handling documentation for greenfield and brownfield terminal and facility upgrade projects.
• Preferably possess experience with oil and gas projects within the GCC or wider Middle East region.