Secretary

Job Overview

The secretary will efficiently implement instructions from their direct supervisor to support all office-related activities. This role involves meticulous coordination of meetings, appointments, and visits both internally and with external partners, ensuring smooth logistical arrangements.

Key Responsibilities

• Execute directives from the supervisor connected to office duties.
• Arrange and manage the supervisor's meetings, appointments, and visits in partnership with relevant departments.
• Collaborate with institutional units and outside entities to provide required logistics, documentation, and data.
• Review incoming correspondence, document meeting minutes and reports, and oversee their subsequent execution.
• Develop and maintain comprehensive filing systems both electronic and physical to archive documents, records, and communications linked to the supervisor.
• Prepare, track, and distribute meeting minutes and official correspondence issued by the supervisor responsibly.
• Manage mail flow ensuring prompt distribution to appropriate staff members.
• Provide necessary administrative and logistical assistance in cooperation with related organizational teams.
• Carry out additional office-related tasks as assigned by the supervisor.

Qualifications

• High School diploma (3 years), Diploma (2 years), or an equivalent certificate.
• Nationality requirement: UAE nationals only.

Job Details

• Category: Administration
• Advertiser: Mohammed Bin Rashid Al Maktoum Library
• Employment Type: Full-time
• Location: Dubai, UAE
• Salary: Not specified
• Schedule: Full time
• Job Posting Date: 21 July 2026
• Application Deadline: 21 August 2026