Receiving Clerk

Job Summary

The Receiving Clerk is responsible for managing the receipt, inspection, and documentation of all goods delivered to the hotel. This role ensures that items conform to quality standards, adhere to financial controls, and meet operational procedures established by the hotel.

Key Responsibilities

• Receive and inspect deliveries, verifying goods against purchase orders and supplier documents.
• Confirm that all items meet specified quality, quantity, and requirements.
• Precisely process receiving transactions within the hotel’s management systems.
• Collaborate with Purchasing, Stores, Finance departments and suppliers to address any discrepancies.
• Maintain detailed and accurate receiving records and documentation to support audit processes.
• Ensure proper matching of invoices with delivery receipts and forward documents for payment processing.
• Track pending deliveries and proactively follow up with suppliers as necessary.
• Assist with inventory counting and stock management activities when required.
• Comply with Hilton's policies, HACCP standards, and local health and safety regulations.
• Perform additional tasks and special assignments as directed by management.

Qualifications and Requirements

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain Management, or related fields.
• At least 12 to 24 months of relevant experience in Receiving, Purchasing, Stores, Accounting, or similar positions, ideally within hospitality.
• Strong understanding of receiving protocols, inventory management, and financial documentation procedures.
• Knowledge of hotel management software such as MC, Birchstreet, OnQ, or comparable platforms is beneficial.
• Proficient in Microsoft Office suite, with emphasis on Excel skills.
• Excellent organizational capabilities, communication skills, and strong attention to detail.
• Ability to work autonomously while maintaining comprehensive records.