Receiving Clerk / Storekeeper (Omani)

About the Company

Carra is inviting applications for the position of Receiving Clerk / Storekeeper in Muscat, Oman. The company promotes diversity and supports employee growth, encouraging a meaningful work experience while fostering a culture of innovation and care.

Key Responsibilities

• Manage purchase orders by maintaining organized records of approved and current purchase requests, market lists, and standard contracts.
• Carry out thorough physical inspections and necessary weighing of all received items; for technical goods, equipment, furniture, and some food products, collaborate with relevant departments to verify quality and specifications beyond a simple visual check.
• Facilitate the transfer of inspected items to the responsible departments, coordinating with suppliers or internal teams for collection from the receiving area.
• Verify and approve suppliers’ invoices by stamping originals and copies, ensuring dates and authorization references are included to prevent payment issues; request corrections on outdated invoices.
• Reject receipt of items arriving without prior authorization, referring such cases to the Materials department to avoid unauthorized stock and invoicing.
• Accept deliveries of certain items (e.g., milk, bread) during non-working hours only if pre-approved; otherwise, ensure physical receipt before processing invoices.
• Confirm that invoices for services like clearing, insurance, or maintenance are valid parts of purchase orders or contracts and obtain department head acknowledgment.
• Prepare receiving reports with summaries after goods are received, distributing copies to F&B Cost Control and submitting originals to Accounts Payable.
• Address delivery discrepancies by coordinating with the Materials Department and concerned parties; ensure partial deliveries have documented approval and credit notes are issued as necessary, escalating unresolved issues to the Finance Director.
• Oversee outbound items to ensure proper authorization and voucher documentation, returning credit notes to Accounts for invoiced but returned goods.
• Promote efficiency, confidence, courtesy, and high social skills while maintaining positive interdepartmental relations.
• Maintain a pleasant demeanor and uphold a professional image consistently to reflect company standards.
• Adhere strictly to company and hotel policies and regulations at all times.
• Occasional tasks include reporting equipment issues to Maintenance, forwarding maintenance requests, participating in training as advised, assisting Duty Manager with tasks, and fulfilling management requests diligently.

Additional Information

• Previous experience is advantageous.
• Familiarity with Opera or similar management systems is preferred.
• Strong interpersonal communication and problem-solving skills are required.
• Fluency in English is mandatory; knowledge of additional languages is a beneficial asset.