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About VeraSafe

VeraSafe is a U.S.-based expert consulting firm specializing in privacy, cybersecurity, and legal services, helping organizations globally with data protection and compliance challenges. The company operates fully remotely and has earned a Great Place to Work® certification, with 97% employee endorsement of a positive and nurturing workplace. The firm emphasizes teamwork, excellence, and balanced professional growth.

Role Overview

We are looking for an organized and detail-focused Project Coordinator to assist in executing privacy and cybersecurity compliance projects. This role demands hands-on involvement, precise written communication, coordination across teams, disciplined task management, and maintaining accurate documentation. The position includes working closely with attorneys and IT security experts to ensure projects meet client requirements smoothly and efficiently.

Individuals with prior project management experience are ideal candidates; however, those with executive or administrative support backgrounds aspiring to develop into project management within a legal consulting context are also encouraged.

Primary Responsibilities

Manage and deliver project plans according to scope, timeline, and budget constraints.
Keep project records, tasks, and documentation current and precise.
Arrange client and internal meetings across various time zones, maintaining careful calendar management.
Participate in meetings, documenting comprehensive minutes including actions, responsible parties, and deadlines.
Track project milestones, prioritize critical tasks, identify risks early, and communicate updates with recommended actions.
Liaise regularly with attorneys, team members, and clients about project status and next steps.
Ensure compliance with internal procedures, standards, and best practices.
Support coordination of workload allocation among team members.
Assist in documenting and enhancing business processes.

Required Skills and Experience

Exceptional organizational skills and meticulous attention to detail.
Strong verbal and written English communication skills.
Ability to handle multiple priorities and meet deadlines simultaneously.
Proactive and solution-driven attitude.
Collaborative team player comfortable in a dynamic, fully remote setting.
Competency with productivity and project management software such as Google Workspace, Microsoft Office, Asana, Jira, or Teamwork.
Minimum of four years’ experience in project coordination or management.
Proven ability to create detailed meeting minutes and manage corresponding action items.
Experience in professional service, consulting, legal, or technology fields preferred.
Exposure to IT, cybersecurity, or compliance projects viewed favorably.

Preferred Qualifications

Project management certifications like CAPM or PRINCE2 Foundation.
Familiarity with Agile methodologies.
Background or exposure in legal, IT audit, or cybersecurity disciplines is advantageous.

Benefits and Work Environment

Fully remote employment with flexible scheduling options.
International, cooperative team environment offering strong mentoring and knowledge sharing.
Opportunities for professional growth in privacy and cybersecurity sectors.
Attractive compensation and benefits package.
Potential for travel to team retreats and events.

VeraSafe Benefits

Work from any location with internet access.
Paid time off and holidays.
Annual bonus incentives.
Membership and exam fee coverage for the International Association of Privacy Professionals (IAPP), including CIPP/E certification.
Flexible work arrangements for some positions.
Flight ticket reimbursement under certain conditions.
Provision of company laptop.

Additional Perks

Extensive opportunities to advance professionally within privacy, data protection, and cybersecurity areas.
Influence and shape a growing international firm.
Participate in an open, respectful culture valuing input and ideas.
Occasional travel opportunities across North America and Europe.

Project Coordinator