Program Coordinator, Medical Communications

Role Overview

This full-time remote position based in the United States offers an exciting entry point for organized, detail-focused individuals looking to develop a career in medical communications. The Program Coordinator will be instrumental in facilitating efficient project management across diverse client initiatives within pharmaceutical and biotechnology sectors.

Key Responsibilities

• Manage several medical communications projects at once, ensuring deadlines and deliverables align with project schedules.
• Oversee the medical, legal, and regulatory review processes, handling submissions, monitoring progress, and coordinating communication with review teams.
• Arrange and facilitate internal and external meetings by setting agendas, recording notes, and distributing clear action points and updates.
• Assist with financial aspects such as invoice verification, client report preparation including Sunshine Act reporting, and reconciliation tasks.
• Coordinate with external vendors for meeting logistics including venue selection, travel, audiovisual needs, catering, and event execution support.
• Conduct team meetings for assignments, maintain thorough project documentation, preemptively identify issues in workflows, and support the implementation of practical solutions.

Candidate Requirements

• A bachelor's degree in communications, marketing, advertising, journalism, or a related field. Applicants from other academic backgrounds are also welcome.
• 0 to 2 years of experience in client services, agencies, project coordination, or similar environments, including internships.
• Excellent multitasking abilities and superior organizational skills to juggle multiple projects and deadlines simultaneously.
• Strong written and oral communication skills paired with a cooperative proactive approach to problem-solving.
• Intermediate to advanced proficiency with Microsoft Office tools: Word, Excel, PowerPoint, Outlook, and Project.
• Project management support experience including timeline coordination and schedule development is advantageous.
• Adeptness at thriving in dynamic, fast-paced settings while maintaining meticulous attention to detail and focusing on solutions.

Benefits and Perks

• Annual salary ranging from $41,600 to $62,400 depending on qualifications and experience.
• Fully remote work within the United States, offering flexibility and work-life balance.
• Comprehensive health and wellness benefits package.
• Opportunities for professional growth and continued learning within a collaborative and supportive team environment.
• Work on meaningful projects that advance pharmaceutical and biotech communications.
• An inclusive culture that prizes diversity, innovation, and ongoing development.

Additional Information

This opportunity is offered through a partner company managing applications and next-stage processes. The recruitment process includes AI support for efficient candidate evaluation, but final hiring decisions rest with human recruiters. Privacy and data protection compliance is ensured throughout the application process.