Procurement Coordinator

Role Overview

The Procurement Coordinator will collaborate closely with the BSL Head Office team, overseeing daily procurement operations to ensure purchases align with organizational needs. The focus is on timely, cost-efficient, and compliant procurement within a structured process, fostering growth in procurement expertise and supplier relationship management within the organization.

Key Responsibilities

• Assist with the upkeep of supplier management review and reporting processes in coordination with the Procurement Lead.
• Help cultivate and sustain positive relationships with local Qatari and regional subcontractors.
• Ensure strict compliance with company governance, processes, and procedures continuously.
• Support operational procurement activities such as issuing RFQs/RFPs and generating purchase orders under general oversight.
• Follow procurement manual guidelines rigorously to maintain governance adherence.
• Communicate with internal teams and suppliers to clarify needs and guarantee punctual, accurate deliveries, addressing discrepancies or escalating when necessary.
• Contribute to evaluating suppliers, onboarding procedures, and maintaining the approved supplier database, including performing due diligence checks on prospective suppliers.
• Assist the Procurement Lead throughout the tendering stages and supplier evaluations.
• Coordinate with the finance department to resolve invoice or payment-related issues, escalating as appropriate.
• Utilize the BSL procurement system effectively for transactional processing while identifying improvement areas for both system and procedures.
• Perform additional procurement transactional tasks as directed to build expertise and readiness for increased responsibility over time.
• Work flexibly within the team to support fluctuating workloads across procurement functions.

Performance Indicators

• RFQs and POs are issued within preset timelines with minimal errors, aligning with KPIs.
• Procurement processes adhere strictly to the governance framework, with no significant non-compliance during audits.
• Procurement documentation is consistently comprehensive, accurate, and well-maintained.
• The approved supplier list and due diligence records are updated, thorough, and compliant with onboarding standards.
• Timely resolution or escalation of internal queries and supplier discrepancies.
• Strong, lasting collaborations with local Qatari suppliers evidenced by supplier feedback and sustained partnerships.
• Prompt, clear reporting and follow-up of any issues or compliance lapses to the Procurement Lead.
• Proactive suggestions for process or system improvements leading to measurable efficiencies.

Qualifications and Skills

• At least two years’ procurement or purchasing experience.
• Familiarity with relevant Qatar laws and regulations.
• Ability to collaborate effectively across various functional stakeholders.
• Strong organizational, motivational, and multitasking abilities.
• Capability to work under pressure and meet tight deadlines in a dynamic environment.
• Proficiency with IT, including spreadsheets, word processing, and database management systems.
• Independent and autonomous working style in a fast-paced setting.
• Additional language skills relevant to the Middle East are advantageous.
• Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred but not mandatory.

Core Competencies

• Collaboration, Trust, Customer Orientation, and Change Leadership.
• Specific competencies: Influence and Persuasion, Critical Thinking, Global Mindset, and Personal Accountability.