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Overview

The Petty Cash Holder is entrusted with overseeing the day-to-day management of petty cash operations at NAFFCO Abu Dhabi. This role demands meticulous handling of cash, prompt processing of petty cash payments, and maintaining comprehensive financial records that comply with company policies and internal controls. The position plays a vital role in supporting the Finance Department by ensuring accurate documentation, adherence to financial regulations, and efficient service delivery to internal stakeholders.

Primary Duties

Safeguard and manage the petty cash fund following NAFFCO's financial guidelines.
Process petty cash payments and reimbursements after securing necessary approvals.
Maintain sufficient petty cash by timely submitting replenishment requests.
Conduct frequent cash counts and reconcile physical cash with accounting records.
Promptly report any shortages, anomalies, or irregularities to the Finance Manager.

Financial Documentation and Record Keeping

Keep accurate petty cash vouchers, receipts, and related documentation.
Enter all petty cash transactions promptly into the ERP or accounting system.
Ensure expenses are correctly allocated to appropriate cost centers and accounts.
Organize and maintain filing systems for all petty cash records to support audits and compliance.
Assist in month-end and year-end financial closing processes.

Compliance and Control Procedures

Adhere strictly to NAFFCO's financial procedures and internal control policies.
Validate that reimbursement requests have proper authorization before payment.
Facilitate internal and external audits by supplying full petty cash documentation.
Maintain confidentiality of all financial information.

Internal Stakeholder Assistance

Support employees with petty cash reimbursement processes.
Work collaboratively with departments to resolve payment or documentation issues.
Provide timely responses to petty cash queries from finance-related stakeholders.
Suggest improvements to enhance petty cash controls and operational efficiency.

Required Qualifications

Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or comparable fields.
Additional certifications in accounting will be considered a plus.
Preference given to Arabic nationals.

Experience Needed

At least 2 to 3 years’ experience in managing petty cash, cashiering, finance support, or accounting roles.
Previous work experience in the UAE, ideally within construction, engineering, or manufacturing sectors, is preferred.
Exposure to ERP systems like Oracle, SAP, Microsoft Dynamics, or equivalent accounting software is advantageous.

Skills and Competencies

Strong numerical aptitude and precise cash handling capabilities.
High attention to detail ensuring accuracy in all tasks.
Proficiency with Microsoft Office, particularly Excel.
Familiarity with accounting software and financial record maintenance.
Capacity to perform reconciliations and maintain thorough financial documentation.
Integrity, confidentiality, and honesty are paramount.
Excellent organizational and time management skills.
Effective communication and interpersonal abilities.
Ability to work independently and under pressure while meeting deadlines.
Teamwork orientation combined with a proactive problem-solving mindset.

Performance Metrics

Achieving 100% accuracy in petty cash reconciliations.
Processing petty cash reimbursements promptly.
Zero unauthorized petty cash transactions.
Full compliance with company financial policies and audit standards.
Submitting replenishment requests within required timelines.
Maintaining comprehensive petty cash records and documentation.
Receiving positive feedback from internal customers regarding petty cash services.

Petty Cash Holder

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