Office Operations Coordinator

About MANE

MANE is a fifth-generation, family-owned business globally celebrated for creativity and innovation in fragrances since 1871. Rooted in tradition yet focused on artistry, sustainability, and diversity, MANE crafts scents that enhance daily life and honor individuality. In the Middle East, fragrances symbolize elegance and heritage, and MANE combines its expertise with a profound respect for these traditions to create unique olfactory experiences.

Role Overview

We are seeking an Office Operations Coordinator based in Riyadh who will ensure seamless daily office functions and provide executive and administrative support for various business operations. As the office's primary point of contact, the role is vital in fostering a professional, welcoming atmosphere and supporting collaboration with our Dubai team. Reporting to the Saudi General Manager and indirectly to the Dubai Operations Manager, this position requires exceptional organizational skills, discretion, and a proactive mindset to maintain effective administrative workflows and contribute to operational excellence at MANE.

Key Responsibilities

• Oversee smooth daily office operations by managing administrative tasks, office logistics, and workplace needs.
• Act as the initial contact for employees, clients, and visitors, ensuring a professional and hospitable environment.
• Coordinate processes such as travel booking, meeting arrangements, documentation handling, correspondence, and office supply management.
• Assist with employee onboarding and offboarding alongside the Dubai HR team to ensure a smooth employee lifecycle.
• Handle confidential data, administrative records, vendor interactions, and expense activities with professionalism and confidentiality.
• Support the Sales Administration team and related commercial operations when needed.
• Work collaboratively with the Dubai office to align administrative procedures, company standards, and reporting requirements.

Required Qualifications and Skills

• At least five years of experience in office administration, business support, or related roles.
• Strong organizational and time management aptitude to juggle multiple priorities effectively.
• Proficient communication skills in English and Arabic; French language skills are beneficial.
• Advanced knowledge of Microsoft Office applications; SAP experience is a plus.
• High professionalism, discretion, trustworthiness, and keen attention to detail.
• Capacity to work autonomously while cooperating effectively with remote and cross-functional teams.

Benefits and Work Culture

• Join a stable, long-standing family business in the fragrance sector with strong heritage and legacy.
• Experience a culture based on trust, growth, and family values.
• Opportunity for sustained career development in a nurturing environment encouraging creativity and work-life harmony.
• Work with an enthusiastic, results-oriented team and receive competitive market-aligned compensation and benefits.