Infrastructure & Projects Administrator

About Us

Kia ora! Foodstuffs North Island Limited is the proud operator of popular retail brands like New World, PAK'nSAVE, and Four Square with more than 300 stores and over 24,000 employees in the North Island. As a locally owned cooperative, we deeply value the communities we serve and celebrate each individual in our workforce for their unique contributions. Behind the scenes, our Infrastructure and Engineering teams ensure the smooth operation of key facilities, systems, and projects to support our stores, distribution centers, and offices in serving our communities daily.

Role Overview

We are seeking an Infrastructure & Projects Administrator who will provide vital administrative, procurement, and financial support to the Infrastructure team. This role ensures that infrastructure projects progress efficiently, budgets and expenditures are accurately monitored, and vendors receive appropriate assistance throughout all project phases. You will collaborate with Project Managers, Finance teams, Engineering departments, and external suppliers to maintain organized project workflows and effective communication.

Key Responsibilities

• Assist with project purchasing including generating purchase orders, preparing CAPEX documents, handling invoice processing, and assisting with project completion activities.
• Maintain detailed procurement, project, and financial records, while closely monitoring budgets, commitments, and spend.
• Coordinate onboarding and setup processes for suppliers and vendors to facilitate smooth procurement and payment experiences.
• Generate and maintain SAP reports and project tracking data along with financial administration documentation.
• Work collaboratively with internal teams and external suppliers to resolve queries and support effective project delivery.

Benefits and Perks

• Complimentary car parking including electric vehicle charging stations.
• Southern Cross health insurance coverage.
• Access to an onsite café offering subsidized meals, a mini mart, and a 5% discount at Foodstuffs retail stores.
• Flexible work arrangements allowing the option to work from home two to three days per week, along with birthday leave and long service leave.
• Opportunities for continuous learning and development, participation in social network groups (our Tribes), and wellbeing initiatives.

Candidate Profile

We seek a highly organized, detail-oriented individual who is experienced in administration and enjoys supporting procurement, project coordination, and financial tasks. You should enjoy a collaborative work environment, be able to effectively juggle multiple priorities, and have a strong commitment to accuracy and ongoing improvement.

Qualifications and Experience

• A minimum of 3 years’ experience in administration, project coordination, procurement support, financial administration, or a similar capacity.
• Advanced Microsoft Office proficiency, especially Excel; experience using SAP or comparable ERP systems.
• Strong communication and stakeholder management skills, capable of building and maintaining productive relationships internally and with suppliers.
• Exceptional attention to detail and organizational abilities with skill in managing competing priorities.
• Previous exposure to supply chain, logistics, infrastructure, construction, or engineering sectors is a distinct advantage.

Diversity and Inclusion

We celebrate diversity and encourage applicants from all backgrounds including those with disabilities or mental health and neurodiverse needs. We are committed to providing equitable recruitment experiences and offer accommodations upon request.

Additional Information

Our recruitment process may incorporate AI-based tools to assist in analyzing applications and materials; however, all final hiring decisions are made by our team members. Applicants seeking additional information regarding data processing or recruitment accommodations should contact us directly.