HR Admin Executive

Overview

We seek a meticulous and organized HR Administrator to facilitate daily Human Resources operations, focusing on employee data management, recruitment support, onboarding, attendance tracking, payroll assistance, compliance adherence, and delivering a supportive employee environment.

Key Responsibilities

• Update and maintain employee records, HR databases, and personnel files efficiently.
• Coordinate recruitment efforts by arranging interviews and maintaining communication with applicants.
• Oversee employee onboarding and offboarding procedures.
• Draft and prepare employment-related documentation including offer letters, appointment letters, confirmations, and experience certificates.
• Manage attendance monitoring, leave records, and HR Management Information System (HRMIS) data.
• Assist payroll operations by gathering attendance and leave data and liaising with the finance/payroll department.
• Help implement and monitor HR policies and ensure compliance with regulatory standards.
• Maintain statutory records and facilitate adherence to labor laws.
• Organize employee engagement activities, training sessions, and corporate events.
• Respond to staff inquiries about HR policies, benefits, attendance, and documentations.
• Generate management reports and HR dashboards.
• Safeguard confidentiality concerning employee information and HR documentation.
• Perform other related administrative and HR tasks as needed.

Required Qualifications and Expertise

• Bachelor's degree in Human Resources, Business Administration, or a relevant discipline.
• Experience of 2 to 4 years in HR administration or similar roles.
• Familiarity with HR processes, labor legislation, and HR documentation standards.
• Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint.

Essential Skills

• Exceptional organizational and time management capabilities.
• Strong written and verbal communication skills.
• High level of attention to detail and precision.
• Ability to maintain confidentiality.
• Effective multitasking and problem-solving abilities.
• Collaborative team player with a proactive mindset.
• Excellent interpersonal and coordination skills.

Preferred Skills and Competencies

• Experience in payroll coordination.
• Understanding of statutory compliance requirements.
• Knowledge of recruitment workflows and employee lifecycle management.
• Basic skills in reporting and data analysis.
• Integrity, professionalism, accountability, adaptability, and strong communication skills.
• Ability to collaborate and manage time efficiently.