Executive Secretary

Role Overview

Vakson Development is looking to urgently hire an Executive Secretary for a full-time, on-site position in Dubai. The role is best suited to a Filipina candidate and comes with a monthly salary of AED 4,500.

What You Will Do

• Manage the CEO’s calendar, diary, and appointments to keep priorities organised.
• Arrange and coordinate meetings, events, and travel plans, including timely scheduling and logistics.
• Prepare meeting agendas and ensure action points are tracked through to completion.
• Compile and process expense reports with care and accuracy.
• Draft presentations, correspondence, and other executive documents as needed.
• Handle confidential administrative work while keeping records, files, and documentation in order.
• Screen, sort, and prioritise communications on behalf of the CEO.
• Act as a central contact point for internal teams and external stakeholders.
• Support the CEO’s daily workflow and help improve operational efficiency and decision-making.

Required Qualifications and Experience

• Experience supporting senior executives through high-level administrative and executive assistance work.
• Strong command of Microsoft Office tools, especially Word, Excel, PowerPoint, and Outlook.
• Ability to manage diaries and coordinate meetings, events, and travel smoothly.
• Background in preparing and processing expense reports accurately.
• Good administrative skills, including document preparation, filing, and task follow-up.
• Excellent English communication skills, both written and spoken; Arabic is an added advantage.
• Strong discretion and integrity when dealing with sensitive information.
• Excellent organisation and time management in a busy, fast-moving environment.
• Prior experience as an Executive Assistant or Personal Assistant to C-level leadership is preferred, especially in real estate or a corporate setting.
• A bachelor’s degree in Business Administration, Management, or a related field is preferred.

Additional Notes

This opening is marked as urgent. The source does not mention any perks, vacancy count, notice period, or start date.