Executive Assistant to the Principal

About Safa Community School

Safa Community School is a renowned British curriculum school in Dubai serving students from FS1 to Year 13, with a student body of 2,729. Recognized as an Outstanding school by KHDA and British Schools Overseas, it was honored in 2024 as the "Happiest School in the UAE" and awarded for inclusive academic progress. The school prides itself on a welcoming, community-oriented environment with strong engagement among staff, students, and parents, including a significant expatriate parent population.

Role Overview

The Executive Assistant to the Principal will serve as a pivotal support to the Principal and Senior Leadership Team, managing the Principal's schedule and enabling smooth operations within the Principal’s office. This role demands professionalism, meticulous organizational skills, discretion, and the ability to manage confidential matters effectively.

Key Responsibilities

• Oversee and organize the Principal's busy diary and appointments.
• Arrange and coordinate meetings, events, and other engagements.
• Draft and prepare meeting agendas, reports, presentations, and correspondence.
• Take minutes during Senior Leadership, Executive Leadership, and Board meetings.
• Serve as the primary liaison for internal and external stakeholders.
• Handle confidential communications on the Principal's behalf.
• Maintain governance and Board documentation and administration.
• Assist with strategic projects and school improvement initiatives.
• Coordinate with parents, staff, governors, and external organizations.
• Ensure efficient document management and record keeping systems.
• Support school-wide events and leadership administrative tasks.
• Anticipate the Principal's needs and address issues proactively.
• Maintain strict confidentiality and professional integrity at all times.

Candidate Requirements

Essential:

• Proven substantial experience supporting senior executives.
• Excellent organizational and time management capabilities.
• Fluency in written and spoken English at a high standard.
• Exceptional accuracy and attention to detail.
• Strong interpersonal skills promoting relationship building.
• Capability to work effectively under pressure and meet tight deadlines.
• Advanced skills in Microsoft Office Suite and Google Workspace.
• Experience creating professional reports, presentations, and posters using Canva.
• Sound judgment and ability to exercise discretion in sensitive matters.

Desirable:

• Previous experience working within a school setting.
• Experience supporting roles such as a Principal, CEO, or Executive Director.
• Familiarity with governance or Board administration.
• Knowledge of school management software systems.

Benefits Offered

• Opportunity to work closely with a visionary and ambitious Principal.
• Access to a collaborative, supportive, and welcoming school community.
• Ample prospects for professional growth and development.
• A dynamic role with significant responsibilities.
• Competitive salary based on the applicant's experience.

Additional Information

This job description is subject to ongoing review and may be adjusted as necessary to meet organizational needs.

Application Process

Interested candidates must apply through the official portal by submitting an updated CV, a covering letter no longer than two A4 pages, and contact details for at least three referees including at least one current employer. Applications will be reviewed in the order received, and interviews may take place before the deadline. Candidates advancing to the second interview round will be notified individually, with feedback available only to those reaching interview stages.

Closing date for applications: Thursday, 13th August 2026, 10:00 UAE time.