Executive Assistant & Office Manager

About the Role

A prominent Sephora makeup brand is looking to hire an Executive Assistant and Office Manager based in Los Angeles, CA. This role features a hybrid work schedule with four days on-site and one day remote weekly. The position suits a detail-oriented, proactive individual who thrives in a dynamic, rapidly evolving business environment and enjoys facilitating efficient operations while directly supporting the CEO.

Key Responsibilities

• Act as a reliable and strategic partner to the CEO by managing schedules, prioritizing tasks, and maintaining communication between the CEO and internal/external stakeholders.
• Organize complex calendars, coordinate meetings, handle travel logistics both domestic and international, and prepare meeting documents including agendas and presentations.
• Oversee all aspects of the Los Angeles office's daily operations, including vendor relations, office supplies, facilities management, and employee onboarding setups.
• Lead initiatives related to office space expansion such as identifying new locations, liaising with brokers and contractors, managing project timelines and budgets, and coordinating office moves.
• Support team coordination activities, including organizing leadership meetings, company events, and assisting with company-wide communications and strategic projects.

Candidate Qualifications

• Minimum of five years supporting senior executives like Founders or CEOs in capacities such as Executive Assistant, Chief of Staff, or Office Manager.
• Experience in office management or workplace operations, preferably within startups or fast-growing companies.
• Exceptional organizational aptitude, attention to detail, and strong project management skills.
• Resourcefulness and a proactive approach with the ability to juggle multiple priorities effectively and work independently.
• Strong communication skills combined with professionalism, emotional intelligence, and discreet handling of confidential information.
• Proficiency in Google Workspace and various productivity tools.
• Commitment to working primarily onsite in Los Angeles with flexibility for schedule adjustments according to business needs.

Additional Information

The position offers a salary range of $115,000 to $120,000 plus bonus opportunities. Candidates exceeding expectations on qualifications are encouraged to apply regardless of salary expectations as compensation may be adjusted accordingly. The hiring process includes discussions of potential incentive pay, discretionary bonuses, and comprehensive benefits.

The employer is committed to equality and diversity, providing accommodations for disabilities during the application and hiring process, and is compliant with "Fair Chance" hiring laws in relevant jurisdictions. For more details on work authorization verification and equal opportunity policies, interested individuals may contact the company directly.