Executive Assistant

About Roche

Roche promotes an environment where people can bring their authentic selves to work, with openness, respect, and room for individual expression. The company values honest communication and strong relationships, and its broader mission is to help prevent, stop, and cure diseases while improving access to healthcare now and in the future.

Role overview

This position provides senior-level administrative support to the head of legal entity 6221. The role calls for a strong understanding of company processes, policies, and procedures, along with the ability to manage highly sensitive and confidential information. The Executive Assistant will support leadership operations through coordination, communication, documentation, and workflow management.

Core responsibilities

The role involves preparing material for executive discussions, recording and circulating meeting notes, maintaining the site document repository, arranging meetings, managing calendars, and coordinating travel, visits, and events. It also includes handling communications with internal and external stakeholders, preparing reports and presentations, tracking budget-related activities, and supporting routine administrative needs across the team.

The position also includes complex coordination of domestic and international travel, expense reporting, purchase administration through SAP / MyBuy, and support for departmental budgets and procurement tracking. In addition, the role may involve mentoring other administrative staff, supporting onboarding, and helping improve processes and administrative efficiency.

Additional responsibilities

Extra responsibilities include handling training-process documentation in SAP/R3 and acting as a Cornerstone Learning expert / Cornerstone Super Admin for site-level reports. The role also contributes to leadership team agenda planning, regular bi-weekly LT calls, face-to-face meetings, and external engagement coordination, including liaison with India affiliates when needed.

Work style and expectations

The role requires independent work within established procedures, the ability to anticipate broader implications beyond immediate issues, and a professional, approachable manner that supports strong relationships across the organization. Continuous learning on PC applications, SAP tools, and internal systems is also part of the position.

Equality statement

Roche is an equal opportunity employer.